Application for the issue of Certificates/Diplomas
(as of 1 April, 2016)
The Western Cape Education Department: Directorate Examinations Administration handles the issue of certificates/diplomas to clients residing in the Western Cape, regardless of the Education Department where the qualification was obtained.
- Senior Certificates / National Senior Certificates
- Replacement Senior/Junior Certificate
- Replacement Teachers Diploma/Certificates
- Confirmation of results
Who to approach
- In person
We are at:
2nd FLOOR, CLIENT SERVICES, GRAND CENTRAL BUILDING, CORNER OF DARLING & LOWER PARLIAMENT STREET CAPE TOWN
- By mail
If you do not reside in the Cape Town area and are unable to visit the office in person, write to:
WESTERN CAPE EDUCATION DEPARTMENT, DIRECTORATE EXAMINATIONS ADMINISTRATION, PRIVATE BAG X9114, CAPE TOWN, 8000
What you will need
In addition to the items below, you will need to complete the Application Form available as follows:
Acrobat format (.pdf) [size: 48 KB] or Word format (.doc) [size: 76 KB]
Acrobat formaat (.pdf) [grootte: 44 KB] of Word formaat (.doc) [grootte: 75 KB]
(Note that these documents open in a new browser Window: to return to this page, close that Window)
All applications for duplicate certificates should be accompanied by an affidavit from the police station stating the whereabouts of the original certificate eg. lost or stolen.
You will need to furnish a certified copy of your identity document. (This must be done by a commissioner of oaths). You can make a copy and have it certified either at a police station or at an attorney’s office where they should do it for free. Please remember to take the original along so that the commissioner of oaths can verify the copy.
School/College Name and Year of qualification
You will also need to include the name of the school/college and province in which you obtained your qualification and the year.
Don’t forget to indicate the surname as at the time of the exam, especially if you are a woman and have been married in the interim and changed your surname.
Administration fees payable
R 40 for Statement of results
R 97 for the replacement of a Junior Certificates / Senior Certificates / National Senior Certificates / ABET level 4 Certificates / Technical certificate and Teachers Diplomas
You can either pay in cash – if you visit in person – or enclose a postal order to that amount (which you can get at the post office), a cheque for that amount or by means of electronic transfer.
The above fees can be deposited directly into the Department’s bank account, the details of which are:
|ACCOUNT NAME:||Provincial Government of the Western Cape
Department of Education
|ACCOUNT TYPE:||CURRENT ACCOUNT
|ACCOUNT NUMBER:||1452 045 089
|BRANCH NAME:||NEDBANK CORPORATE
|BRANCH CODE:||145 209
|REFERENCE:||15 followed by your identity number
or exam number
or surname and initials
PS: All payments should be made out to The Provincial Government of the Western Cape: Department of Education.
Cheques, postal orders or copies of the deposit slips must accompany the application before any certificate will be issued.
What to expect
If you obtained your qualification before January 1992, the copy should be ready in 6-8 weeks.
If you matriculated after and including 1992, there is a longer waiting period as the certificate has to be requested from Pretoria – about 8 weeks or more.
The Department will send the document to you by registered post or you can arrange to collect it yourself.
PS: If you reside overseas it would be more practical to arrange with a relative or a friend living in South Africa to apply on your behalf. (If this cannot be arranged, you will be liable for the overseas shipping costs)
FOR MORE INFORMATION PLEASE TELEPHONE: 021 467 2000