Application for the issue of Certificates/Diplomas | Western Cape Education Department

Application for the issue of Certificates/Diplomas

The Western Cape Education Department: Directorate Examinations Administration handles the issue of certificates/diplomas to clients residing in the Western Cape, regardless of the Education Department where the qualification was obtained. In cases where the results are not available from the Department, clients will be referred to the respective province.

Applying for

  • Senior Certificates / National Senior Certificates
  • Copies Senior/Junior Certificate
  • Copies Teachers Diploma/Certificates
  • Statement of Results

Who to approach

  • In person

    We are at:

    2nd FLOOR, CLIENT SERVICES, GRAND CENTRAL BUILDING, CORNER OF DARLING & LOWER PARLIAMENT STREET, CAPE TOWN

  • By mail

    If you do not reside in the Cape Town area and are unable to visit the office in person, write to:

    WESTERN CAPE EDUCATION DEPARTMENT, DIRECTORATE EXAMINATIONS ADMINISTRATION, PRIVATE BAG X9114, CAPE TOWN, 8000

What you will need

  • Application Form (Valid from 1 April 2019 - 31 March 2020)

    In addition to the items below, you will need to complete the Application Form available as follows:
    English (.pdf) | Afrikaans (.pdf)

  • Affidavit

    All applications for duplicate certificates should be accompanied by an affidavit from the South African Police Services, stating the whereabouts of the original certificate e.g. lost or stolen.

  • Identity document

    You will need to furnish a certified copy of your identity document. (This must be done by a commissioner of oaths). You can make a copy and have it certified at a police station. Please remember to take the original along so that the commissioner of oaths can verify the copy.

  • School/College Name and Year of qualification

    You will also need to include the name of the school/college, province and year in which you obtained your qualification.

  • Your Surname

    Do not forget to indicate the surname as at the time of the exam, especially if you are a female and have been married in the interim and changed your surname.

  • Administration fees payable

    R 47  for Statement of results

    R 118  for a copy of a Junior/Senior/ ABET Level 4/ Technical certificate & Teachers Diploma

    You can either pay in cash at the WCED cashier – if you go in person – or by means of an electronic transfer.

    The above fees can be deposited directly into the Department’s bank account, the details of which are:

    BANK:

    NEDBANK
    ACCOUNT NAME:
    Western Cape Education Department
    ACCOUNT TYPE:
    CURRENT ACCOUNT
    ACCOUNT NUMBER:
    1452 045 089
    BRANCH NAME:
    NEDBANK CORPORATE
    BRANCH CODE:
    145 209
    REFERENCE:
    15 followed by your identity number
    or exam number
    or surname and initials

    PS:  All payments should be made out to the Provincial Government of the Western Cape: Department of Education.

    A copy of the deposit slip/proof of payment must accompany the application before any certificate can be processed.

What to expect

  • When

    If you obtained your qualification before 1992, the copy should be ready in 6-8 weeks.

    If you matriculated after and including 1992, there is a longer waiting period as the certificate has to be requested from Pretoria – about 8 weeks.

  • How

    The Department will send your certificate to you via registered post or you can arrange to collect it yourself. Present your ID when collecting your certificate. If a third party collects the certificate on your behalf, the following procedure will apply:

    • Third party and the certificate holder’s ID should be produced (certified copies)
    • A letter of consent is required, where permission is granted to a third party to collect a certificate on your behalf

    PS:  If you are residing overseas it would be more practical to arrange with a relative or friend living in South Africa to apply on your behalf. If not, you will be liable for the courier cost overseas.

FOR MORE INFORMATION PLEASE TELEPHONE:  021 467 2000

The officials in the Certification unit that can be contacted are as follows: