| REFERENCE: | 20180411-1102
4/2/3-2017/18 |
 | | ENQUIRIES: | MJ Comer | TEL: | 021 467 2000 | FAX: | 021 483 7658 |
FINANCIAL ACCOUNTING MINUTE: 0002/2018 |
TO: | THE CHIEF DIRECTOR: PHYSICAL RESOURCES
THE DIRECTOR: PHYSICAL RESOURCE PLANNING
THE DIRECTOR: INSTITUTIONAL RESOURCE SUPPORT
THE DIRECTOR: INFRASTRUCTURE DELIVERY MANAGEMENT
THE CHIEF DIRECTOR: PEOPLE MANAGEMENT PRACTICES
THE DIRECTOR: SERVICE BENEFITS
THE DIRECTOR: RECRUITMENT AND SELECTION
THE CHIEF DIRECTOR: FINANCIAL MANAGEMENT
THE DIRECTOR: MANAGEMENT ACCOUNTING
THE DIRECTOR: FINANCIAL ACCOUNTING
THE DIRECTOR: PROCUREMENT MANAGEMENT
THE CHIEF DIRECTOR: ASSESSMENT AND EXAMINATIONS
THE DIRECTOR: EXAMINATIONS ADMINISTRATION
THE CHIEF DIRECTOR: DISTRICTS
THE CHIEF DIRECTOR: CURRICULUM MANAGEMENT AND TEACHER DEVELOPMENT
THE DIRECTOR: CURRICULUM FET |
| INPUTS FOR THE COMPILATION OF FINANCIAL STATEMENTS FOR THE 2017/18 FINANCIAL YEAR |
| 1. |
The purpose of this minute is to remind you of the inputs required from you for the compilation of financial statements by the Western Cape Education Department (WCED) for the 2017/18 financial year. This minute must be read in conjunction with Financial Accounting Minute 0001/2018 on the BAS closing procedures for the 2017/18 financial year. |
| 2. |
In terms of section 40(1)(c) of the Public Finance Management Act (PFMA), 1999 (Act 1 of 1999), as amended by Act 29 of 1999, the Accounting Officer must prepare financial statements for each financial year and submit them for auditing, within two months of the end of a financial year, to the Auditor-General (AG) and the Provincial Treasury, who will prepare consolidated financial statements. This means that the WCED’s completed and signed financial statements must be submitted by no later than 31 May 2018. |
| 3. |
To enable the Directorate: Financial Accounting to comply with the requirements of the PFMA, it is essential that the persons on the attached list submit their inputs to this directorate by no later than 25 April 2018 if not subject to closure and by no later than 04 May 2018 if subject to closure. Kindly note the requirement by Treasury that all inputs and supporting documentation be submitted in both hard copy and electronic format. It is still a requirement that all inputs must be certified as correct and signed by the relevant director or supervisor. All inputs must also be accompanied by supporting documentation where relevant. It is further recommended that the page containing the signatures of the responsible persons be scanned and submitted electronically together with the other documents, in Excel or Word format. |
| 4. |
For easy reference, electronic versions of the extracts from the template for the compilation of the financial statements applicable to each section, together with the relevant guide for the preparation of the financial statements, will be emailed to the persons on the attached list. |
| 5. |
Any enquiries in this respect may be directed to Mr MJ Comer at tel. no. 021 467 2736 or Mr Z Mpisi at tel. no. 021 467 2511. |
| 6. |
Your cooperation will be highly appreciated. |
SIGNED: LJ ELY
DEPUTY DIRECTOR-GENERAL: CORPORATE SERVICES
DATE: 2018:04:16
Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town 8000
Please quote reference numbers in all correspondence
Employment and salary queries: 0861 92 33 22
Safe Schools: 0800 45 46 47
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