1. In order to prepare for 2016, schools should complete their Draft SIP by 02 October 2015. This includes a preliminary school self-evaluation and Action Plan for 2016, and those aspects of their School Profile that do not refer to academic targets. Very importantly this draft will include enrolment plans for 2016.

2. Completion of the Draft SIP by this date enables:

  • schools to begin planning for 2016;
  • districts to develop a District Improvement Plan that is responsive to the needs and requests of schools; and
  • the province to plan for provisioning related to enrolment numbers (classrooms and equipment, teachers and Learning and Teaching Support Materials).
3. The Academic Performance Improvement Plan and all related academic targets, such as targets for the Annual National Assessments and Western Cape Education Department (WCED) Systemic Evaluations, will be completed in 2016, once test and end of year results are available. Similarly, the targets for absenteeism will be provided once the figures for 2015 are available.

4. The school should sign off by 02 October 2015 on the DRAFT PLAN. This is a compliance sign off and signals the start of a period for engagement with the draft plans. The IMG Manager will also sign off to confirm the submission of the draft by the due date. This will be time for analysis of the draft plans, enrolment projections and requests for assistance. The IMG Managers will give support and advice, where required, in the course of the 4th term. The system will remain open throughout to allow schools to update and amend their plans as required.

5. The second sign off on the plans by all schools will be by 29 January 2016. By this point the plan, including academic improvement targets, should also have been approved by the governing body (GB). The system will remain open to allow for final changes in consultation with the IMG Managers and will lock on 17 February 2016 which is the date for final sign off.

6. Summary of dates:

Item Responsible Date
Sign off on Draft SIP which includes

  • school Self Evaluation;
  • requests for support for 2016;
  • enrolment projections; and
  • Action Plan.
 School in consultation with GB. 02 October 2015
Sign off to confirm that Draft SIP concluded by due date. IMG Manager 05 October 2015
Revisions to content as required Schools in consultation with IMG Manager and GB Ongoing
Sign off on SIP School and GB conclude formal sign off on provisional SIP 29 January 2016
Revisions to targets as required. Schools in consultation with IMG manager and GB 29 January to 16 February 2016
Final sign off on SIP (only required if changes made since the sign off on 29 January 2016) School, supported by GB. 16 February 2016
Sign off on concluded SIP IMG Manager 17 February 2016

7. Technical details are as follows:

  • Enrolment figures on the SIP will remain "live" until a school signs off on its targets at the end of January 2016.
  • At the beginning of 2016, the results on the WCED systemic tests for Grades 3, 6 and 9, and the National Senior Certificate results will be added as they become available.
  • It is important for academic targets to be based on the number of learners and not only percentages. In order to assist this process, the online SIP for 2016 has been set up so that when schools insert the PERCENTAGE PASS targeted, then the corresponding NUMBER of learners will automatically appear in the appropriate column
8. An EXCEL version of the plan is attached to assist with the preparation of your 2016 SIP.

9. Structured quarterly monitoring (School Improvement Monitoring) will be conducted at schools in 2016 by district officials.

10. Please bring the content of this minute to the attention of all concerned.


SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2015:07:20

School Improvement Plan 2016  (size: 45 KB)