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GUIDELINES FOR THE HANDLING OF REQUESTS
DIRECTED TO
PUBLIC SCHOOLS AND (STATE) COLLEGES
IN THE PROVINCE OF THE WESTERN CAPE
IN TERMS OF
THE PROMOTION OF ACCESS TO
INFORMATION ACT, 2000(ACT 2 OF 2000)
May 2003
Dié dokument is ook in Afrikaans beskikbaar:  Riglyne vir die hantering van versoeke...

Western Cape Promotion of Access to Information Act, Manual:
English  |  Afrikaans  |  IsiXhosa

GUIDELINE CONTENTS
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Part ONE:   General background, important legal aspects, financial arrangements and file facilities  (Size: 7 KB)
Part TWO:   Recommended administrative procedures for the handling of requests directed in terms of the Promotion of Access to Information Act, 2000 (Act 2 of 2000) within the institution  (Size: 9 KB)
Part THREE:   Internal appeal procedure  (Size: 9 KB)

SUPPORTING DOCUMENTS:
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Document:   GROUNDS OF REFUSAL:  CHECKLIST TO DETERMINE WHETHER ONE OR MORE GROUND FOR REFUSING ACCESS TO INFORMATION APPLIES TO A RECORD  (Size: 40 KB)
Document:   AUTOMATICALLY AVAILABLE RECORDS  (Size: 6 KB)

ANNEXURES:
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Annexure 1:   FORM A: REQUEST FOR ACCESS TO RECORD OF PUBLIC BODY  (Size: 15 KB)
Annexure 2:   CONTROL SHEET OR FINALISATION STEPS  (Size: 32 KB)
Annexure 3:   REQUEST REGISTER / HUMAN RIGHTS COMMISSION REPORT  (Size: 8 KB)
Annexure 4:   INTERNAL COVERING LETTER : ROUTE/INSTRUCTIONS  (Size: 7 KB)
Annexure 5:   SEARCH INSTRUCTION/REPORT  (Size: 7 KB)
Annexure 6:   UNTRACEABLE FILES: REPORTING / AFFIDAVIT(S)  (Size: 7 KB)
Annexure 7:   INVOICE SHEET FOR REQUEST AND ACCESS FEES  (Size: 8 KB)
Annexure 8:   FORM C: NOTICE OF INTERNAL APPEAL  (Size: 11 KB)
Annexure 9:   CHECK LIST  (Size: 8 KB)

LETTERS:   
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Letter   1:   Acknowledgement of receipt of request - Section 18  (Size: 9 KB)
Letter   2:   Reason for notice : Procedural deficiency - Section 19(2)  (Size: 9 KB)
Letter   3:   Reason for notice : Transfer of request - Section 20(1)(2)  (Size: 9 KB)
Letter   4:   Notice to requester in respect of transfer : Section 20(5)  (Size: 10 KB)
Letter   5:   Notice in respect of section 22(1) : Request for demand  (Size: 9 KB)
Letter   6:   Notice in respect of Access fee - Section 22(2)  (Size: 9 KB)
Letter   7:   Reason for notice : Lost/not existing records - Section 23  (Size: 11 KB)
Letter   8:   Notice in respect of record found and access granted - Section 23(4)  (Size: 10 KB)
Letter   9:   Notice in respect of record found, but access refused - Section 23(4)  (Size: 9 KB)
Letter 10:   Reason for notice: Deferral of access - Section 24  (Size: 9 KB)
Letter 11:   Reason for notice: Access granted - Section 25(2)  (Size: 9 KB)
Letter 12:   Reason for notice: Access refused - Section 25(3)  (Size: 7 KB)
Letter 13:   Reason for notice: Extension of time not exceeding 30 days - Section 26(2)  (Size: 8 KB)
Letter 14:   Notice in respect of partial access - Section 28  (Size: 9 KB)
Letter 15:   Notice in respect of health records - nomination of health practitioner - Section 30  (Size: 7 KB)
Letter 16:   Notice in respect of access to health records - Section 30  (Size: 9 KB)
Letter 17:   Notice to Relevant Authority of internal appeal received - Section 75  (Size: 8 KB)
Letter 18:   Third party notification - considering a request - Section 47  (Size: 10 KB)
Letter 19:   Notice to third party of decision of deputy information officer - Section 49  (Size: 8 KB)

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