| 1. |
The Western Cape Education Department (WCED) Annual Survey for Early Childhood Development (ECD) centres will be conducted on 06 March 2018. Principals will be required to sign off on the accuracy of learner and staff data on CEMIS. The due date for ECD managers to sign off on Annual Survey data is 23 March 2018. Please ensure that the following reflect correctly on CEMIS: |
| 1.1 |
All learners who are registered and attending the centre in 2018 appear in their correct grades, classes and language of learning and teaching (LoLT) category on CEMIS. |
| 1.2 |
Learner home languages have been checked and updated. |
| 1.3 |
Learner transfers (in and out) have been completed. |
| 1.4 |
Centre corrections have been completed. |
| 1.5 |
An identity (ID) number is a requirement for learner registration. |
| 2. |
The principal must also ensure that the list of educators/practitioners on CEMIS is updated and verified; as well as the years of experience, grades and subjects taught during 2018 (remove grades and subjects taught in previous years). |
| 3. |
All display, capture screens and error reports must be verified before the sign-off section of the survey will be available. |
| 4. |
The sign-off section of the survey must be completed as acknowledgement of the verification of the data as an accurate reflection of the learner enrolment and number of staff on 06 March 2018. |
| 5. |
As the institutional EMIS officer, the principal must manage the data processes to ensure that evidence of verification and the signatures of staff delegated to check the data can be presented upon request from auditors. The school EMIS data business process must be recorded to ensure accountability for data accuracy, as the information is auditable. Please refer to Knowledge and Information Management Minute 0003/2012, dated 10 August 2012, for more information.
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| 6. |
A national ID number is mandatory for all learners on all computerised school administration and management systems. A CEMIS report is available to identify learners without ID numbers and to facilitate the capturing of missing ID numbers. Should a learner not be in possession of a valid ID number, DO NOT capture an invalid ID number. Please advise parents on the process of applying for an ID at the Department of Home Affairs (DHA). Principals are requested to assist parents, where possible, to facilitate the process through the DHA. |
| 7. |
Should there be any difficulties in completing the survey, kindly liaise with the relevant ECD manager or technical support person listed below:
| DISTRICT |
CONTACT PERSON |
DESIGNATION |
TELEPHONE NO. |
| Metro North |
Zaida Davids |
ECD Manager |
021 938 3013 |
| Anoesjka Kraukamp |
Technical Support |
021 938 3013 |
| Marshalee Braaf |
Technical Support |
021 938 3013 |
| Metro Central |
|
ECD Manager |
021 514 6929 |
| Kyle Williams |
Technical Support |
021 514 6946 |
| Metro South |
Carmen Niekerk |
ECD Manager |
021 370 2004 |
| Carry-Ann Cozyn |
Technical Support |
021 370 2017 |
| Cameron du Toit |
Technical Support |
021 370 2122 |
| Metro East |
Michelle Liedemann |
ECD Manager |
021 900 7221 |
| Luciano Brummer |
Technical Support |
021 900 7222 |
| Nqwenelwa Baliso |
Technical Support |
021 900 7221 |
| West Coast |
Sally Meyer |
ECD Manager |
021 860 1201 |
| Grant Basson |
Technical Support |
021 860 1269 |
| Nathan Kannemeyer |
Technical Support |
021 860 1268 |
| Cape Winelands |
Madeleine Siddle |
ECD Manager |
023 348 4677 |
| Hazel van Rooyen (Swarts) |
Technical Support |
023 348 4672 |
| Kaylin Steyn |
Technical Support |
023 348 4671 |
| Overberg |
Lynn le Grange |
ECD Manager |
028 214 7378 |
| Molene Jantjies |
Technical Support |
028 214 7360 |
| Jadean Wildschut |
Technical Support |
028 214 7360 |
| Eden and Central Karoo |
Lucretia Roux |
ECD Manager |
044 803 8314 |
| Clementine Hartnic |
Technical Support |
044 803 8314 |
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| 8. |
The WCED appreciates the contribution and commitment of all education officials and looks forward to your continued cooperation in 2018. |
SIGNED: HA LEWIS
DEPUTY DIRECTOR-GENERAL: EDUCATION PLANNING
DATE: 2018:02:19
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