1. The SNAP Survey for ordinary and independent schools will be used for the administration and governance of schools, as well as the supply of resources for 2018.

2. The SNAP survey must be completed and signed off by the principal on CEMIS on 30 January 2018 (tenth school day). The due date for the Circuit Managers to sign off the SNAP Survey data is 02 February 2018.

3. Before sign-off on CEMIS, the principal or their delegate must ensure the following:

  1. All learners that are registered and attending school for 2018 must appear in their correct grade and class on CEMIS.
  2. Any learner who was expected to return, but who did not arrive at your school to take up enrolment by 30 January 2018, must be deregistered as per the learner attendance policy. (These learners can be re-registered on CEMIS if they report for admission after 30 January 2018.)
  3. The list of educators on CEMIS must be updated and verified, as at 30 January 2018, and their appointment status must be confirmed. A summary screen on CEMIS will automatically populate using the verified educator data. The capture screens that report the number of staff at the school must be completed accurately.
  4. All display, capture screens and error reports must be verified before the signoff section of the survey will be available.
  5. The sign-off section of the survey must be completed as acknowledgement of the verification of the data as an accurate reflection of the learner enrolment and number of staff of the tenth school day.
4. A national identity (ID) number is mandatory for all learners on all computerised school administration and management systems. A CEMIS report is available to identify learners without identity numbers and to facilitate the capturing of missing identity numbers. Should a learner not be in possession of a valid ID number, please advise the parent on the process of applying for an ID at the Department of Home Affairs. Principals are requested to assist the parents, where possible, to facilitate the process through the Department of Home Affairs. Refer to Institutional Management and Governance Planning Minute 0005/2014 for further information.

5. Should there be any difficulties in completing the survey, kindly liaise with the relevant Circuit Manager or district official listed below:

DISTRICT DISTRICT CEMIS ADMINISTRATOR TELEPHONE NO. EMAIL
Metro North Masixole Stofile 021 938 3052 Masixole.Stofile@westerncape.gov.za
Metro Central Anita McGrath
Tercia Southgate		 021 514 6751
021 514 6737		 anita.mcgrath@westerncape.gov.za
tercia.southgate@westerncape.gov.za
Metro South Anastasia Rose
Sive Jara		 021 370 2120
021 370 2106		 anastasia.rose@westerncape.gov.za
sive.jara@westerncape.gov.za
Metro East Buseka Ndinisa
Thembeka Dlamini		 021 900 7053
021 900 7011		 buseka.ndinisa@westerncape.gov.za
thembeka.dlamini@westerncape.gov.za
West Coast Mervan Davids 021 860 1596 mervan.davids@westerncape.gov.za
Cape Winelands Kevin Van Eeden 023 348 4633 kevin.vaneeden@westerncape.gov.za
Overberg Suzanne Braaf 028 214 7411 suzanne.braaf@westerncape.gov.za
Eden & Central Karoo Yvonne Ngwane 044 803 8346 yvonne.ngwane@westerncape.gov.za

6. The quality of EMIS data will be linked to norms and standards transfer payments. EMIS data compliance reports will be available to principals on CEMIS. Principals should coordinate the SNAP Survey processes to ensure accuracy of data captured, timeous completion and sign off accordingly.

7. The Western Cape Education Department appreciates the contribution and the commitment of all education officials and look forward to your continued cooperation in 2018.


SIGNED: HA LEWIS
DEPUTY DIRECTOR-GENERAL: EDUCATION PLANNING
DATE: 2018:12:13