1. The National Policy on the Conduct, Administration and Management of the National Senior Certificate examination requires that provincial education departments must ensure that all invigilators are appropriately trained to conduct the National Senior Certificate (NSC), Senior Certificate (SC) and Adult Education and Training (AET) Level 4 examinations in terms of current policy.

2. The Western Cape Education Department (WCED) will embark on a provincial training programme across the province from 20 August 2018 to 20 September 2018 to ensure that all principals/centre managers, chief invigilators and senior invigilators of all examination centres receive appropriate training, especially in the implementation of new examination procedures adopted to enhance the security and integrity of the examination system.

3. For the 2018 NSC examination, it is compulsory for the following delegates involved with the conduct, administration and management of the NSC, SC and AET Level 4 examinations to attend the training sessions:

  • Principal/centre manager (chief invigilator)
  • Two school management team (SMT) members
  • Senior invigilator
  • District officials involved in the conduct, administration and management of the NSC, SC and AET Level 4 examinations in 2018/19
4. The Smartlock Security System that has been rolled out in some districts since 2016, will be implemented in all eight districts in the Western Cape from this year. The specific training sessions for the Smartlock Security System will be incorporated in the provincial training programme. It is imperative that all required delegates attend.

5. Principals/centre managers and their senior management teams (SMTs) will be provided with training material and will be required to cascade the training and information shared during the official scheduled provincial training sessions to other invigilators.

6. The introduction of new procedures for the distribution of the NSC question papers and the management of answer books make the training imperative for all parties, to ensure a flawless transition to the new Smartlock Security System.

7. Although training had been compulsory from 2014 to 2017, a number of administrative and behavioural offences and acts of dishonesty were identified and reported in the 2017 NSC examination. This clearly demonstrates the necessity for the training of invigilators and principals for the 2018 NSC, the 2019 June/July and November 2018 and June 2019 AET Level 4 examinations.

8. The schedule reflecting the training dates, times and venues per circuit and district is attached as Annexure A. The district official(s), as indicated on the training schedule, will coordinate the logistical arrangements for the training.

9. Kindly bring the contents of this minute to the attention of all concerned.

10. Your understanding and cooperation will be highly appreciated.


SIGNED: PAD BEETS
DEPUTY DIRECTOR-GENERAL: CURRICULUM AND ASSESSMENT MANAGEMENT
DATE: 2018:05:25

Annexure A  (size: 70 KB)