1. The gazetted Snap Survey for special needs education schools will be conducted on 01 March 2016. Principals will be required to sign off on learner data on CEMIS. The survey will be available to schools from 19 February 2016. Please ensure that the following reflect correctly on CEMIS by 01 March 2016:
1.1 Learners are in the correct grades, classes and language of learning and teaching (LoLT) category.
1.2 Learner transfers (in and out) have been completed.
1.3 Learner disability information is correct.
1.4 Educator information is correct.
1.5 Grade changes have been completed.
1.6 All capture screens have been completed.

2. The Snap Survey also requires that all disability updates are completed by senior psychologists/learner support managers (SLES heads).

3. Sign off by learner support managers (SLES heads) in districts on SNAP data is required by 15 March 2016.

4. As the institutional EMIS officer, the principal must manage the data processes to ensure that evidence of verification and the signatures of staff delegated to check the data can be presented upon request from auditors. Please refer to Knowledge and Information Management Minute 0003/2012 for more information.

5. Hospital schools will be required to complete a hardcopy of the survey. The survey will be provided to schools directly.

6. A national identity number (ID) is mandatory for all learners on all computerised school administration and management systems. A report is available on CEMIS to schools to identify learners without identity numbers and to facilitate the capturing of missing identity numbers. Should the learner not be in possession of a valid ID number, please advise the parent on the process of applying for an ID via the Department of Home Affairs (refer to Circular 0008/2014). Principals are requested to assist the parents, where possible, to facilitate the process through the Department of Home Affairs.

7. Principals should co-ordinate Snap Survey processes to ensure accuracy of data captured and timeous completion.

8. Should you require any assistance, kindly contact the relevant official:

DISTRICT DISTRICT CEMIS ADMINISTRATOR TELEPHONE NO. EMAIL
West Coast Mervan Davids 021 860 1596 mervan.davids@westerncape.gov.za
Eden and Central Karoo Yvonne Ngwane /
Ayabulela Pinzie		 044 803 8352 /
044 803 8353		 yvonne.ngwane@westerncape.gov.za /
ayabulela.pinzie@westerncape.gov.za
Cape Winelands Keith Zibi /
Wafeeqah Ismail		 023 348 4633 /
023 348 0635		 keith.zibi@westerncape.gov.za /
wafeeqah.ismail@westerncape.gov.za
Overberg Kevin Van Eeden 028 214 7411 kevin.vaneeden@westerncape.gov.za
Metro North Anecia Conradie 021 938 3039 anecia.conradie@westerncape.gov.za
Metro South Anastasia Rose /
Sive Jara		 021 370 2120 /
021 370 2106		 anastasia.rose@westerncape.gov.za /
sive.jara@westerncape.gov.za
Metro East Buseka Ndinisa /
Thembeka Dlamini		 021 900 7180 /
021 900 7181		 buseka.ndinisa@westerncape.gov.za /
thembeka.dlamini@westerncape.gov.za
Metro Central Anita Mcgrath /
Tercia Southgate		 021 514 6751 /
021 514 6737		 anita.mcgrath@westerncape.gov.za /
tercia.southgate@westerncape.gov.za


SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2016:02:24