| 1. |
The gazetted Annual Survey for early childhood development (ECD) centres will be conducted on
01 March 2016. The survey will go live on CEMIS on 16 February 2016. Principals will be required to sign off on the accuracy of learner data on CEMIS. Please ensure that the following reflect correctly on CEMIS by 01 March 2016: |
| 1.1 |
Learners are in the correct grades, classes and language of learning and teaching (LoLT) category. |
| 1.2 |
Learner home languages have been checked and updated. |
| 1.3 |
Learner transfers (in and out) have been completed. |
| 1.4 |
School corrections - where required - have been completed. |
| 1.5 |
The general information capture screens, including the questions on school safety, have been completed. |
| 2. |
The Annual Survey also requires that ECD centres update educator/practitioner information and complete capture screens. This task should be signed off by no later than 11 March 2016 by ensuring the following: |
| 2.1 |
Educator/practitioner information has been updated regarding years of experience and the grades and subjects taught during 2016 only (remove grades and subjects taught in previous years if not applicable to the educator/practitioner’s 2016 workload). |
| 2.2 |
All capture screens have been completed and pre-populated screens updated e.g. school fees and infrastructure tables. |
| 2.3 |
Information is signed off timeously to allow ECD managers adequate time to peruse, verify and sign off. |
| 3. |
As the institutional EMIS officer, the principal must manage the data processes to ensure that evidence of verification and the signatures of staff delegated to check the data can be presented on the request of auditors. The school EMIS data business process must be recorded to ensure accountability for data accuracy, as the information is auditable. Please refer to Knowledge and Information Management Minute 0003/2012 for more information. |
| 4. |
Enquiries or calls for assistance can be directed to the ECD manager or technical support person for the relevant district:
| DISTRICT |
CONTACT PERSON |
DESIGNATION |
CONTACT NUMBER |
| Cape Winelands |
Madelein Siddle |
ECD Manager |
023 348 4608 |
| Hazel Van Rooyen |
Technical Support |
023 348 0646 |
| Eden and Central Karoo |
Lucretia Roux |
ECD Manager |
044 803 8314 |
| Clementine Hartnic |
Technical Support |
044 803 8300 |
| Metro Central |
Ruth Leukes |
ECD Manager |
021 514 6929 |
| Marglen Davids |
Technical Support |
021 514 6946 |
| Metro East |
Michele Liedeman |
ECD Manager |
021 900 7221 |
| Linda Ntlombeni |
Technical Support |
021 900 7222 |
| Metro North |
Zaida Davids |
ECD Manager |
021 938 3013 |
| Laylani Adams |
Technical Support |
021 938 3013 |
| Metro South |
Carmen Niekerk |
ECD Manager |
021 370 2004 |
| Tanisha van Schalkwyk |
Technical Support |
021 370 2004 |
| Overberg |
Lynn Le Grange |
ECD Manager |
028 214 7384 |
| Molene Jantjies |
Technical Support |
028 214 7383 |
| West Coast |
Sally Meyer |
ECD Manager |
021 860 1201 |
| Lorenzo Veroni |
Technical Support |
021 860 1202 |
|
| 5. |
The co-operation of all involved is appreciated. |
SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2016:02:18
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