1. The purpose of this minute is to remind you of the inputs required from you for the compilation of financial statements by the Western Cape Education Department (WCED) for the 2015/2016 financial year. This minute must be read in conjunction with Financial Accounting Minute 0002/2016 on the BAS closing procedures for the 2015/2016 financial year.
2. In terms of section 40(1)(c) of the Public Finance Management Act (PFMA), 1999 (Act 1 of 1999), as amended by Act 29 of 1999, the Accounting Officer must prepare financial statements for each financial year and submit them for auditing, within two months of the end of a financial year, to the Auditor-General (AG) and the Provincial Treasury, who will prepare consolidated financial statements. This means that the WCED’s completed and signed financial statements must be submitted by no later than 31 May 2016.
3. To enable the Directorate: Financial Accounting to comply with the requirements of the PFMA, it is essential that the persons on the attached list submit their inputs to this directorate as soon as possible after the closure of the financial year, or by no later than 12 April 2016 if not subject to closure. Kindly note the new requirement by Treasury that all inputs and supporting documentation be submitted in both hard-copy and electronic format. It is still a requirement that all inputs must be certified as correct and signed by the relevant director or supervisor. All inputs must also be accompanied by supporting documentation where relevant. It is further recommended that the page containing the signatures of the responsible persons be scanned and submitted electronically together with the other documents, in Excel or Word format.
4. For convenient reference, electronic versions of the extracts from the template for the compilation of the financial statements applicable to each section, together with the relevant guide for the preparation of the financial statements, will be emailed to the persons on the attached list.
5. Any enquiries in this respect may be directed to Mr MJ Comer at tel. no. 021 467 2736 or Mr H Mouton at tel. no. 021 467 2263.
6. Your co-operation will be highly appreciated.


SIGNED: L J ELY
DEPUTY DIRECTOR-GENERAL: FINANCE
DATE: 2016:04:06

Public Finance Management Act, 1999 (Act 1 of 1999)  (size: 487 KB)
Control list of inputs received for annual financial statements  (size: 59 KB)