1. The Department of Basic Education (DBE) wishes to draw your attention to the procedures that must be adhered to during the conduct of the final practical examinations for Design and Visual Arts.
2. The 2016 final practical examination question papers for Design and Visual Arts (Design Paper 2 and Visual Arts Paper 2) will consist of following two sections:

Section A: Source Book or Workbook; and
Section B: The Artwork
3. Schools and Art Centres must please ensure that all candidates offering Design and/or Visual Arts have the question paper by 20 July 2016 so as to allow them to find the information on Section A of the question paper. Candidates must sign a register upon receipt of the question paper.
4. During Term 3, candidates must complete sufficient research and collate all appropriate material for Section A of the examination question paper. Section A may be administered either during teaching time or after hours.
5. Section A of the Practical Examination must be completed prior to the start of Section B of the Practical Examination.
6. Section B must be completed by 21 October 2016.
7. Section B of the Practical Examination must be completed at the examination venue during the normal teaching time and not after hours or on weekends. It is suggested that block sessions of 4 to 6 hours be arranged over a number of days until all candidates have completed their Artwork or product, or the allocated 24 hours have expired. Internal arrangements must be made at each school or centre to accommodate the technical activities that the specific art discipline, e.g. ceramics, may require.
8. Strict supervision must be exercised by the Design and/or Visual Arts teacher and/or an invigilator during the conduct of the examination.
9. Candidates may not be left on their own while working on Section B, neither are they allowed to take incomplete artworks or products home. All incomplete artworks or practical must be kept at school until the next timetabled session.
10. All schools or centres offering Design and/or Visual Arts are requested to submit their timetables for the conduct of Section B to their District Assessment Coordinator by not later than 12 August 2016. The District Assessment Coordinator must then submit all timetables received to the Senior Education Specialist for Design and Visual Arts before 22 August 2016 at this e-mail address Ellene.Louw@westerncape.gov.za. A schedule for the monitoring of these practical examinations, based on the timetables submitted by the schools and centres, will then be drawn up.
11. The Western Cape Education Department (WCED) and the DBE will be monitoring the conduct of these practical examinations. Therefore, to enable the two Departments to arrange their monitoring, the consolidated timetable for schools and centres for the conduct of Section B of Design and Visual Arts practical examinations in the Western Cape, will be sent to the DBE by the Senior Curriculum Planner.
12. The WCED will schedule dates for marking and moderation to ensure that all practical work is marked and moderated by 14 November 2016.
13. If there are any queries about the conduct of the final practical examinations for Design and Visual Arts, these should be directed to Ellené Louw at the e-mail address Ellene.Louw@westerncape.gov.za
14. Your co-operation in this matter will be greatly appreciated.


SIGNED: BK SCHREUDER
DEPUTY DIRECTOR-GENERAL: CURRICULUM AND ASSESSMENT MANAGEMENT
DATE: 2016:06:29