| 1. |
The Western Cape Education Department DITCOM Subcommittee is an extension of the DITCOM Board and convenes monthly, as per the table below, to adjudicate on standard Information and Communication Technology (ICT) equipment applications. |
| 2. |
Responsibility managers must complete the approved DITCOM application form (Annexure i) when requesting ICT goods and services. The fully completed, signed, original application should be submitted to the DITCOM Subcommittee Secretariat, Room 19-09A, 19th Floor, Golden Acre, Cape Town. All applications should reach the secretariat at least one week prior to the meeting. Once tabled, the applicant/requestor will receive a copy of the approved application for further processing or an e-mail notifying them if the application was declined. |
| 3. |
The DITCOM Subcommittee will adjudicate on standard ICT items only (Annexure ii). The standard list is updated by the Department of the Premiers Centre for e-Innovation (DotP:Ce-I) regularly and updates are available online at http://intrawp.pgwc.gov.za/Blue_Pages/Approved.asp All non-standard applications will be referred to the DITCOM Board. A general list of ICT items is supplied to guide officials regarding items that will require DITCOM approval (Annexure iii). |
| 4. |
An application for ICT equipment that is being replaced should be accompanied by a technical report to motivate the reason for the replacement request. In instances where ICT equipment is acquired for new appointments, written clarification is required on whether any equipment was provided to the post prior to the appointment and what will happen to that equipment. |
| 5. |
Kindly ensure that the DITCOM application indicates whether equipment will be re-assigned and/or disposed of, in which case the Directorate: Supply Chain Management must be informed to effect the changes on the asset register. |
| 6. |
DITCOM Subcommittee meetings scheduled for the 2015-16 financial year and dates for the submission of applications:
| MEETING DATE |
TIME |
CLOSING DATE FOR APPLICATIONS |
| 27 JANUARY 2016 |
09:00 12:00 |
20 JANUARY 2016 |
| 24 FEBRUARY 2016 |
09:00 12:00 |
17 FEBRUARY 2016 |
| 30 MARCH 2016 |
09:00 12:00 |
23 MARCH 2016 |
|
| 7. |
DITCOM Subcommittee meetings scheduled for the 2016-17 financial year and dates for the submission of applications:
| MEETING DATE |
TIME |
CLOSING DATE FOR APPLICATIONS |
| 28 APRIL 2016 |
09:00 12:00 |
20 APRIL 2016 |
| 25 MAY 2016 |
09:00 12:00 |
18 MAY 2016 |
| 29 JUNE 2016 |
09:00 12:00 |
22 JUNE 2016 |
| 27 JULY 2016 |
09:00 12:00 |
20 JULY 2016 |
| 31 AUGUST 2016 |
09:00 12:00 |
24 AUGUST 2016 |
| 28 SEPTEMBER 2016 |
09:00 12:00 |
21 SEPTEMBER 2016 |
| 26 OCTOBER 2016 |
09:00 12:00 |
19 OCTOBER 2016 |
| 30 NOVEMBER 2016 |
09:00 12:00 |
23 NOVEMBER 2016 |
| 25 JANUARY 2017 |
09:00 12:00 |
18 JANUARY 2017 |
| 22 FEBRUARY 2017 |
09:00 12:00 |
15 FEBRUARY 2017 |
| 29 MARCH 2017 |
09:00 12:00 |
22 MARCH 2017 |
|
SIGNED: M M HARKER
DEPUTY DIRECTOR-GENERAL: EDUCATION PLANNING
DATE: 2015:11:18
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