1. The Human Capital Leave Management System (HC-LMS) has been in existence since 2008. To ensure that the name of the system encapsulates all the modules available on the system, the HC-LMS has been renamed the People Management Practices System (PMPS). Despite the name change, the website address and helpdesk details will remain the same.

2. In order to optimise the utilisation and efficiency of the PMPS, the Contract Appointment Tracking (CAT) module has been activated on the system.

3. The CAT module allows school principals to nominate a contract or substitute educator at a particular school, by using the PMPS. The utilisation of CAT will eliminate the need for schools to manually submit their nominations to Head Office. This will also assist with the fast-tracking of payments to employees. In circumstances where schools are unable to use the CAT module on the PMPS, manual submissions will still be accepted.

4. Please note that:

  • Foreign employees are excluded from this system. Their details will need to be captured manually.
  • If an employee does not have a Persal number, the system will generate a unique number to be utilised.
  • Uploading an application form is compulsory. Only documents in PDF format will be accepted for uploading.
  • If an error is made on the system with the nomination, the record will only be ready for editing/deletion 24 hours after it has been captured. This is due to background validations that are in place.
5. To capture nominations on the CAT module please follow the steps below:

  • Step 1: Principal to log in to the system using their unique username and password as provided (http://lms.pgwc.gov.za).
  • Step 2: Select the CAT module on the top row of the home page. Select "Add nominee".
  • Step 3: Enter the identity number of the nominated educator and click "Search". A list of previous nominations will appear for educators previously nominated at other schools. An option to add a new nomination will also be available.
  • Step 4: Five (5) tabs will appear with various fields to be completed. (Tab 1: Personal Details, Tab 2: Contact Details, Tab 3: Employment Details, Tab 4: Post Details, Tab 5: Form Uploads). Complete each of the tabs and save the information after each tab.
6. Once an electronic nomination has been submitted via the CAT module the Directorate: Service Benefits will process the application.


SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2015:01:28