| REFERENCE: | 20150612-356
14/R |
 | | ENQUIRIES: | A Gietzmann | TEL: | 021 514 5807 | FAX: | 021 514 5808 |
Examination minute: 0006/2015 |
TO: | DEPUTY DIRECTORS-GENERAL, CHIEF DIRECTORS, DIRECTORS (HEAD OFFICE AND EDUCATION DISTRICT OFFICES), DEPUTY DIRECTORS, CHIEF EDUCATION SPECIALISTS, HEADS: CURRICULUM COORDINATION AND ADVICE, CURRICULUM ADVISERS, CIRCUIT TEAM MANAGERS, HEADS: IMG COORDINATION AND ADVICE, IMG MANAGERS, DEPUTY CHIEF EDUCATION SPECIALISTS, HEADS: SLES CO-ORDINATION, ASSESSMENT CO-ORDINATORS AND HEADS OF WESTERN CAPE EDUCATION DEPARTMENT INSTITUTIONS WHICH PREPARE CANDIDATES FOR THE NATIONAL SENIOR CERTIFICATE EXAMINATIONS |
Summary: Procedure for requesting printing at Reprographic Services
| PROCEDURES TO FOLLOW WHEN REQUESTING PRINTING SERVICES |
| 1. |
The services of Reprographic Services situated at Alexandra Provincial Office Precinct, Haven Road, Maitland are available to all Government entities and are as follows:
- Printing of A4/A3 black and white and or colour, single or double sided on 50 - 300 gsm paper/board
- Finishing: 1 or 2 staples, A5 or A4 booklet format, hole punching, ring and glue binding.
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| 2. |
To ensure efficient and effective services, the following procedures must be followed when Reprographic Services are requested: |
| 2.1 |
Reprographic Services must be requisitioned on the appropriate application form (Annexure A). |
| 2.2 |
The completed application form must be authorised by at least an Assistant Director or equivalent rank. |
| 2.3 |
Applicants must make sure that they complete the Debt Transaction details (BAS Allocation) and the printing specifications on the application form. |
| 2.4 |
Please contact the Reprographic Services before any documents are submitted for printing in order to ensure that your request can be accommodated. Please make sure that the documents handed in for reproduction (master copies) are of a good quality. |
| 2.5 |
The completed request for printing (Annexure A) must be submitted in hard copy to an official at the Reprographic Services. |
| 2.6 |
The material to be reproduced must be handed in at the Maitland complex, or emailed to the addresses below. |
| 2.7 |
If the file is larger than 20 MB, then it should be recorded on suitable media and delivered physically to the Maitland complex. |
| 2.8 |
On the completion of the job, an official from Reprographic Services will contact the requisitioner telephonically or via email, using the relevant information as supplied on the application form. |
| 2.9 |
The requisitioner must arrange for collection of the printed material from Reprographic Services in Maitland. |
| 2.10 |
The Directorate: Examinations Administration will arrange for the debiting of the budgetary structure concerned. |
| 3. |
The contact details of the relevant officials are:
|
| 4. |
The physical address of Reprographic Services in Maitland is:
Alexandra Provincial Office Precinct
Haven Road
MAITLAND
7405
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| 5. |
The minute replaces Circular 0161/2000. |
| 6. |
Kindly bring this circular to the attention of all relevant officials. |
SIGNED: T SINGH
ACTING DEPUTY DIRECTOR-GENERAL: CURRICULUM AND ASSESSMENT MANAGEMENT
DATE: 2015:06:03
Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town 8000
Please quote reference numbers in all correspondence
Employment and salary queries: 0861 92 33 22
Safe Schools: 0800 45 46 47
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