1. The Western Cape Education Department DITCOM subcommittee is an extension of the DITCOM board and convenes monthly, as per the table below, to adjudicate on standard ICT equipment applications.
2. Responsibility managers must complete the approved DITCOM application form (Annexure i) when requesting ICT goods and services. The fully completed, signed, original application should be submitted to the DITCOM Subcommittee Secretariat, Room 19-09A, 19th Floor, Golden Acre, Cape Town. All applications should reach the secretariat at least one week prior to the meeting. Once tabled, the applicant/requestor will receive a copy of the approved application for further processing or an e-mail notifying them if the application was declined.
3. The DITCOM subcommittee will adjudicate on standard ICT items only (Annexure ii). The standards list is updated by DotP:Ce-I regularly and updates are available online at http://intrawp.pgwc.gov.za/Blue_Pages/Approved.asp All non-standard applications will be referred to the DITCOM board. A general list of ICT items is supplied to guide officials on the items that will require DITCOM approval (Annexure iii).
4. An application for ICT equipment that is being replaced should be accompanied by a technical report which clarifies the reason for the replacement request. In instances where ICT equipment is acquired for new appointments, a motivation is required on whether any equipment was provided to the post prior to the appointment and what will happen to that equipment.
5. Kindly ensure that the DITCOM application form indicates if equipment will be re-assigned and/or disposed of, in which case, SCM must be appraised in order to effect the changes in the asset register.
6. DITCOM subcommittee meetings scheduled for the 2014-15 financial year and dates for the submission of applications:

MEETING DATE TIME CLOSING DATE FOR APPLICATIONS
27 JANUARY 2015 09:00 – 12:00 20 JANUARY 2015
24 FEBRUARY 2015 09:00 – 12:00 17 FEBRUARY 2015
24 MARCH 2015 09:00 – 12:00 17 MARCH 2015
7. DITCOM subcommittee meetings scheduled for the 2015-16 financial year and dates for the submission of applications:

MEETING DATE TIME CLOSING DATE FOR APPLICATIONS
29 APRIL 2015 09:00 – 12:00 22 APRIL 2015
27 MAY 2015 09:00 – 12:00 20 MAY 2015
24 JUNE 2015 09:00 – 12:00 17 JUNE 2015
29 JULY 2015 09:00 – 12:00 22 JULY 2015
26 AUGUST 2015 09:00 – 12:00 19 AUGUST 2015
30 SEPTEMBER 2015 09:00 – 12:00 23 SEPTEMBER 2015
28 OCTOBER 2015 09:00 – 12:00 21 OCTOBER 2015
25 NOVEMBER 2015 09:00 – 12:00 18 NOVEMBER 2015
27 JANUARY 2016 09:00 – 12:00 20 JANUARY 2016
24 FEBRUARY 2016 09:00 – 12:00 17 FEBRUARY 2016
30 MARCH 2016 09:00 – 12:00 23 MARCH 2016


SIGNED: M M HARKER
DEPUTY DIRECTOR-GENERAL: EDUCATION PLANNING
DATE: 2014:11:21

Annexure i - DITCOM Application Form  (size: 36 KB)
Annexure ii - List of Standard ICT Items  (size: 728 KB)
Annexure iii - General List of ICT and Non-ICT Equipment  (size: 30 KB)
IT Service Request Form  (size: 309 KB)