| 1. |
The Western Cape Education Department DITCOM subcommittee is an extension of the DITCOM board and convenes monthly, as per the table below, to adjudicate on standard ICT equipment applications. |
| 2. |
Responsibility managers must complete the approved DITCOM application form (Annexure i) when requesting ICT goods and services. The fully completed, signed, original application should be submitted to the DITCOM Subcommittee Secretariat, Room 19-09A, 19th Floor, Golden Acre, Cape Town. All applications should reach the secretariat at least one week prior to the meeting. Once tabled, the applicant/requestor will receive a copy of the approved application for further processing or an e-mail notifying them if the application was declined. |
| 3. |
The DITCOM subcommittee will adjudicate on standard ICT items only (Annexure ii). The standards list is updated by DotP:Ce-I regularly and updates are available online at http://intrawp.pgwc.gov.za/Blue_Pages/Approved.asp All non-standard applications will be referred to the DITCOM board. A general list of ICT items is supplied to guide officials on the items that will require DITCOM approval (Annexure iii). |
| 4. |
An application for ICT equipment that is being replaced should be accompanied by a technical report which clarifies the reason for the replacement request. In instances where ICT equipment is acquired for new appointments, a motivation is required on whether any equipment was provided to the post prior to the appointment and what will happen to that equipment. |
| 5. |
Kindly ensure that the DITCOM application form indicates if equipment will be re-assigned and/or disposed of, in which case, SCM must be appraised in order to effect the changes in the asset register. |
| 6. |
DITCOM subcommittee meetings scheduled for the 2014-15 financial year and dates for the submission of applications:
| MEETING DATE |
TIME |
CLOSING DATE FOR APPLICATIONS |
| 27 JANUARY 2015 |
09:00 – 12:00 |
20 JANUARY 2015 |
| 24 FEBRUARY 2015 |
09:00 – 12:00 |
17 FEBRUARY 2015 |
| 24 MARCH 2015 |
09:00 – 12:00 |
17 MARCH 2015 |
|
| 7. |
DITCOM subcommittee meetings scheduled for the 2015-16 financial year and dates for the submission of applications:
| MEETING DATE |
TIME |
CLOSING DATE FOR APPLICATIONS |
| 29 APRIL 2015 |
09:00 – 12:00 |
22 APRIL 2015 |
| 27 MAY 2015 |
09:00 – 12:00 |
20 MAY 2015 |
| 24 JUNE 2015 |
09:00 – 12:00 |
17 JUNE 2015 |
| 29 JULY 2015 |
09:00 – 12:00 |
22 JULY 2015 |
| 26 AUGUST 2015 |
09:00 – 12:00 |
19 AUGUST 2015 |
| 30 SEPTEMBER 2015 |
09:00 – 12:00 |
23 SEPTEMBER 2015 |
| 28 OCTOBER 2015 |
09:00 – 12:00 |
21 OCTOBER 2015 |
| 25 NOVEMBER 2015 |
09:00 – 12:00 |
18 NOVEMBER 2015 |
| 27 JANUARY 2016 |
09:00 – 12:00 |
20 JANUARY 2016 |
| 24 FEBRUARY 2016 |
09:00 – 12:00 |
17 FEBRUARY 2016 |
| 30 MARCH 2016 |
09:00 – 12:00 |
23 MARCH 2016 |
|
SIGNED: M M HARKER
DEPUTY DIRECTOR-GENERAL: EDUCATION PLANNING
DATE: 2014:11:21
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