1. The procedure for the appointment of an office-based educator or public servant, in an acting capacity to a vacant and funded higher post and information on the payment of an acting allowance in such cases, was communicated in Circulars No 0103/2002, 142/2003 and 10/2010. This minute supplements the provisions of the previous circulars.

2. The following procedures, as per stipulations of Chapter 1, Part VII, paragraph B5 of the Public Service Regulations of 2001, PSCBC Resolution 9 of 2001 and PSCBC Resolution 1 of 2002 on the payment of acting allowances, must be adhered to when nominating officebased educators or public service employees to be appointed in an acting capacity to vacant funded higher posts:

  1. Only an employee permanently employed by the WCED may be appointed to a higher vacant funded post in an acting capacity.

  2. The period of appointment must be uninterrupted and longer than six (6) weeks, but must not exceed twelve (12) months.

  3. The head of the component must inform the employee in writing of his or her appointment to the higher vacant funded post in an acting capacity and the employee must accept or refuse the appointment in writing.

  4. An acting allowance shall be paid, provided the post is vacant and funded. (No acting allowance shall be paid to personnel acting in a post because the permanent incumbent is on leave).

  5. An acting allowance is the difference between the employee’s present salary notch and the starting salary notch of the higher vacant funded post.

  6. If an employee is on a salary notch (including a personal notch) higher than the commencing salary notch of the higher funded vacant post to which he or she is appointed, the acting allowance will be the difference between the current salary notch and the next higher salary notch applicable to the higher vacant post, provided that there is a difference. If the higher funded vacant post is an SMS post, the difference between the current salary notch and 70% of the inclusive flexible remuneration package is payable, provided that there is a difference.

  7. The acting allowance is non-pensionable.

  8. The acting allowance will be paid monthly, provided that the first payment takes place in the month following the completion of the six weeks referred to in paragraph 2(b) above.
3. The nomination process:

  1. The head of the component must make the nomination.

  2. The Director must verify that the nomination adheres to prescripts and ensure that all documentation is received before recommending and sending the application to the Director: Human Resource Management.
4. The attached application form for an acting allowance must be submitted to the Director: Human Resource Management for processing of the payment of an acting allowance. A full written motivation must accompany cases of deviation from any of the prescriptions.

5. All acting appointments are subject to the approval of the Chief Director: Human Resources. Every effort must be made to obtain approval before the commencement of an acting appointment.

6. Employees must note that their acting appointment does not give them a right to or a legal expectation of permanent appointment to the post as soon as it is advertised.

7. Kindly bring the content of this minute to the attention of all employees.


SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2013:04:26

Nomination for an acting appointment with a financial implication  (size: 94 KB)