| 1. |
Enclosed are the IRP 5 and/or IT 3(a) Certificates of the employees on your establishment for the 2012-2013 Tax Year. |
| 2. |
The certificates must be handed to the relevant employees. Please ensure that the certificates of employees who were in your service during the 2012-2013 tax year, but who are no longer on your establishment, are immediately forwarded to their new pay point, home addresses, or returned to this office. |
| 3. |
The accompanying control sheet must be certified and returned immediately, for auditing and record-keeping purposes, to the following address:
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Head: Education
Tax Section (7th Floor)
Western Cape Education Department
Private Bag X9114
Cape Town
8000 |
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| 4. |
It is apparent that some employees have no regard for the importance of IRP 5 certificates and the WCED’s Tax Section is usually inundated with requests for the issuing of duplicates. This places an unnecessary administrative burden on this office. Therefore, please emphasize to all employees that - |
| 4.1 |
they must keep their IRP 5 certificates safely; |
| 4.2 |
only a written request for a duplicate IRP 5 certificate will be accepted; and |
| 4.3 |
as from 1 July 2013, the levy has been increased to R60.00 per certificate requested. |
| 5. |
All employees are requested to verify that the tax number on their certificate is correct. In the event of an incorrect tax number displayed on the certificate and their payslip, the correct tax number must be submitted to this office (Tax Section) in order for their Persal record to be updated accordingly. A copy of a tax return or letter from the South African Revenue Service (SARS), with the correct tax number indicated on it, must be submitted as verification. |
| 6. |
The deadline for all taxpayers who submit their tax return manually is 30 September 2013, while the deadline for taxpayers who submit electronically is 22 November 2013. In cases where an extension is required, it is the employee’s responsibility to request SARS for such an extension. |
| 7. |
Please ensure that the content of this minute is brought to the attention of all personnel. |
SIGNED: LJ ELY
DEPUTY DIRECTOR-GENERAL: FINANCE
DATE: 2013:07:05
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