1. The bank account currently operated by Edumedia will be closed on 28 March 2013. This will result in the following changes in the way directorates, district offices and schools will use the services of Edumedia from 1 April 2013:
1.1 Directorates and district offices

Requests for services offered by Edumedia can be made in the same manner as before by using the official Edumedia Authorisation Form, which must be signed by the director or the programme manager. Upon completion of the service, an invoice will be issued by Edumedia and submitted to the directorate or district office concerned. "Payment" of the invoice will be made per journal to the departmental revenue account. The following codes are to be used:

FUND: DEPARTMENTAL RECEIPTS
OBJECTIVE: RECEIPTS OBJECTIVE
PROJECT: NO PRJ: STND/A REVENUE
REGIONAL IDENTIFIER: NON PAY: NO REGIONAL IDENTIFIER
RESPONSIBILTY: CONTROL RESPONSIBILITY
ITEM: SERV REND: PHOTOCOPY AND FAXES

However, where Edumedia does not have the capacity to service the request, the directorate or district office will be advised to request the service through Supply Chain Management. Specifications will be provided by Edumedia.
1.2 Schools, private students and orders made online, via the Edumedia website

All orders for LTSM and other products or services must be accompanied by a payment when making the order or collecting the goods or ordering over the counter, either by way of cash, a cheque or EFT to the following bank account:

Name of account: Provincial Government of the Western Cape - Dept of Education
Bank: Nedbank
Current Account no: 1452045089
Branch code: 145209
Beneficiary reference: EDM, followed by the name of the school or individual

Where payment is made by cheque, the cheque must be drawn in favour of Prov. Govt of the Western Cape – Dept of Education.

2. Any queries regarding the content of this minute may be directed to one of the following:

Ms MG de Vos, tel. 021 689 9536 or e-mail address: mdevos@westerncape.gov.za
Mr DR Leverton, tel. 021 689 9536 or e-mail address: dleverto@westerncape.gov.za

3. Kindly ensure that the content of this minute is brought to the attention of all personnel.


SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2013:03:26