1. The provincial programme of planned structured quarterly monitoring to be conducted by IMG managers at schools will continue in Terms 3 and 4, as described in Business Strategy and Stakeholder Management Minute 0001/2013. The following focus areas will be monitored:

  • Progress on the SIP
  • Workbooks
  • Textbooks
  • Grades 1 and 9 pass rates
  • Management (meetings with parents, planned teaching and support, the pace of curriculum delivery, data management, attendance management)
  • Desks and chairs
  • Infrastructure
  • Financial management
2. The School Improvement Monitoring (SIM) template must be completed each term as follows:

Period Survey Due date
Term 3 SIM Term 3 Fri-13-Sep-13
Term 4 SIM Term 4 Fri-15-Nov-13

There will be only one sign-off date in Term 4 and not the two originally proposed.


3. The procedure introduced in Term 2 will be followed in Terms 3 and 4:
3.1 The monitoring focuses (see attached sheet) will be supplied for each quarter in a minute.
3.2 These monitoring focus items will be provided for sign-off on the CEMIS under "ADMINISTRATION".
3.3 The principal will capture responses online.
3.4 The IMG managers will make an appointment to discuss the responses and the completed sheet will be signed by both parties.
3.5 The principal will sign off on the CEMIS.
3.6 The signed hard copy will be retained by the IMG manager for auditing purposes. A second signed hard copy should be retained by the school principal for the same reason.
3.7 The IMG manager will sign off on Eduinfosearch.

4. Any queries will be dealt with by the IMG manager.

5. Thank you for your commitment to quality education. The efficient sign-off process in the second term yielded very useful information.


SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2013:07:16

School Improvement Monitoring Focuses  (size: 52 KB)