| 1.1 |
Schools were informed in Circular 0023/2013 of the 2013 Annual National Assessments (ANA) to be written by Grades 1 to 6 and 9 learners at ordinary public, state-aided independent and some special schools. |
| 1.2 |
The purpose of this minute is to provide guidelines for the management, conduct and marking of the ANA. |
| 2. |
Procedures before the writing of the ANA |
| 2.1 |
Registration of learners |
| 2.1.1 |
Schools were requested in Assessment Management Minute 0009/2013 to ensure that all learner registration on the Centralised Education Management Information System (CEMIS) was completed correctly by 25 April 2013. This was to ensure that learners write the tests in the correct language of learning and teaching (LoLT), subject and grade. |
| 2.1.2 |
Test papers will be packaged and distributed according to the CEMIS learner registration information. Schools will take responsibility for any shortages on the day of writing. |
| 2.1.3 |
Any changes in registration must be finalised as soon as possible. Any discrepancies found in the learner registration information on the CEMIS must be reported to Mr Abdurahman Noordien or Mr Thando Pokolo at tel. no 021 467 9255. |
| 2.2 |
Receipt, checking and storage of the test materials |
| 2.2.1 |
The tests will be delivered to schools in one consignment between 19 August and 4 September 2013. |
| 2.2.2 |
The principal must verify the contents of the consignment to confirm that the school has received the correct number of tests, as printed on the sticker, and in the correct language of learning and teaching. The plastic bags containing the tests must not be opened until the day of writing of the test. |
| 2.2.3 |
The tests will be delivered to schools per grade and the boxes for each grade will be identified by a colour-coded sticker. The grades will be indicated as follows:
| Grade 1 |
Yellow |
| Grade 2 |
Pink |
| Grade 3 |
Blue |
| Grade 4 |
Red |
| Grade 5 |
Green |
| Grade 6 |
Orange |
| Grade 9 |
Purple |
|
| 2.2.4 |
The ANA consignments will consist of the following:
- The ANA tests
- An ANA response slip
|
| 2.2.5 |
On receipt of the consignment, the response slip, labelled Annual National Assessments Test Packing List, found in the box must be checked against the contents of the box(es), and then signed and faxed to 021 461 5628, for the attention of Ms Bronwyn Calvert. |
| 2.2.6 |
In the event of test shortages, please contact the assessment co-ordinator at your education district office. |
| 2.2.7 |
The tests must be stored in a secure place that is accessible only to the principal. The stored tests must be arranged in the chronological order of writing, to ensure that each test will be written on the correct day. The principal must ensure that all test packages are stored and remain sealed until they are opened in front of the invigilators on the day of writing. |
| 2.2.8 |
A separate box which contains the following will be delivered to schools before 04 September 2013:
- The marksheets of the classes writing the ANA
- A password-protected CD containing the marking memoranda
- Control lists and envelope for the sample scripts to be submitted to the marking centre
- Copy of the ANA minute
- Teacher's guide to the Annual National Assessments
- Addendum B to which new learners, who are not on the mark sheet, must be added
|
| 2.3.1 |
The principal will serve as the chief invigilator in his or her school, and must ensure that an invigilation timetable is drawn up. |
| 2.3.2 |
The ANA is a national assessment. Teachers should not provide assistance that will advantage learners in any way. |
| 2.3.3 |
Teachers teaching the Grades 1 and 2 classes will invigilate their own classes. Grades 3 - 6 and 9 teachers are not allowed to invigilate the classes they are currently teaching. |
| 2.3.4 |
All questions have to be read aloud by the teacher to Grades 1 and 2 learners without giving them the answers or clues. Learners in Grades 3 – 6 and 9 must read the questions themselves and work on their own. |
| 2.3.5 |
Teachers who are invigilating the ANA must be provided with the attached Annexure A: Teacher Guide to the Annual National Assessment at least a week before the commencement of the test, to ensure that each teacher knows exactly how to invigilate the allocated class. |
| 2.3.6 |
Invigilators must be informed of the duration of the tests beforehand. The principal must ensure that the test time-frames are adhered to. |
| 2.3.7 |
The principal is responsible for the training of all teachers who will invigilate the tests. The minutes of this training meeting must be recorded and kept at the school, as this will be verification that training has taken place. |
| 2.3.8 |
The IMG manager is requested to verify that training of the principal and the invigilators has taken place. |
| 2.4 |
Test venue preparation |
| 2.4.1 |
Allocated venues for writing the ANA are to be prepared at least one day before the writing of each test. |
| 2.4.2 |
Walls containing any material that could assist learners must be covered, or the material removed. |
| 2.4.3 |
Seating in the venue must be arranged in a manner that ensures that learners do not have access to one another's work. |
| 3. |
Procedure on the day of writing an ANA |
| 3.1 |
The ANA will be written from 10 - 13 September 2013. Each test will start at 09:00 on the specified day. However, learners are required to report to the writing venues at least 15 minutes prior to the commencement of the test. Learners should be given 10 - 15 minutes to complete the details on the cover page (which should be written on the board) and to go through the practice exercises. |
| 3.2 |
Principals are reminded that these test days are ordinary school days and that teaching and learning must resume immediately after the tests have been completed. |
| 3.3 |
Invigilators must ensure that learners are issued with the correct tests. |
| 3.4 |
Invigilators must be provided with the relevant administrative information that is requested on the cover page of the test, for example the schoolˇ¦s 9-digit EMIS number and the name of the education district. |
| 4. |
Procedure after writing the ANA |
| 4.1 |
Marking and moderation |
| 4.1.1 |
All Grades 1 - 6 and 9 scripts at ordinary public and special schools must be marked and internally moderated at school level by the subject teachers by 18 September 2013. |
| 4.1.2 |
The password for the memoranda CD will be made available daily through the district's assessment co-ordinator and it will be placed on the GET Assessment Management website. The memoranda may also be accessed at http://wced.school.za/home/home.html by clicking on
- "Teaching/Curriculum Support",
- then on "Assessment Management",
- then on "GET Assessment",
- then on "Annual National Assessments" and
- then on "Annual National Assessments 2013".
|
| 4.1.3 |
The mark sheets will be used for the recording of learners’ marks after internal moderation has been completed. |
| 4.2 |
Recording and reporting |
| 4.2.1 |
Schools will be provided with mark sheets for each grade and class. After internal moderation at school level, marks must be captured by the teacher on the original mark sheets provided. The column marked "Moderation" must not be used; this is required for centralised re-marking. |
| 4.2.2 |
Once the marks have been recorded on the mark sheets, these mark sheets must be used for a random selection of a sample of Grades 3, 6 and 9 scripts. The original mark sheets, along with the sampled scripts, must be submitted to the education district office for centralised re-marking. Schools are requested to make a photocopy of the Grades 3, 6 and 9 mark sheets, for safe-keeping by the principal. |
| 4.2.3 |
Schools will also be required to capture the marks electronically on the CEMIS. The capture screen can be found under "Assessments". These marks, which must be verified by the grade heads and the principal, must be entered on the CEMIS by 30 September 2013. A detailed separate minute on the capturing of marks will be sent out in due course. |
| 4.3 |
Centralised re-marking |
| 4.3.1 |
Samples of three scripts per subject and per class for Grades 3, 6 and 9 from each school will be re-marked by teachers at a central venue in each district. |
| 4.3.2 |
Details on how to select a sample of scripts will be provided by the assessment co-ordinator in the education district office. |
| 4.3.3 |
The sample of marked scripts and the original mark sheets must be submitted by the principal to the education district office/marking centre by 14:00 on 19 September 2013. |
| 4.3.4 |
The control list found on the cover of the brown envelope supplied must be correctly completed and signed off by the principal before submitting it to the education districts. |
| 4.4 |
ANA verification (Grades 3, 6 and 9) |
| 4.4.1 |
It is envisaged that approximately 230 schools in the Western Cape will be selected as ANA verification schools. |
| 4.4.2 |
An independent agent will monitor the administration of the Grades 3, 6 and 9 tests at these schools. A sample of 25 scripts per subject per grade from the selected schools will be removed by the independent agent, after all learners have written the ANA, and marked independently. This sample of learners will be requested to write a further anchor item, which will be provided by the independent agent. |
| 4.4.3 |
School principals, teachers and learners of the selected ANA verification schools will be requested to complete questionnaires, which will be provided by the independent agent. |
| 4.4.4 |
It is requested that schools make a copy of the scripts sampled by the independent agent and hand the original sampled scripts to the independent agent on the day of the test. The photocopied scripts must be marked at school level and the marks entered on the mark sheet. |
| 4.4.5 |
School principals will be informed by the district office whether their school has been selected as a school for ANA verification. |
| 5. |
Please bring this minute to the attention of the teachers concerned. |
SIGNED: BK SCHREUDER
DEPUTY DIRECTOR-GENERAL: CURRICULUM AND ASSESSMENT MANAGEMENT
DATE: 2013:08:20
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