1. The Department of Basic Education (DBE) wishes to draw your attention to the procedures that must be adhered to during the conduct of the final practical examinations for Design and Visual Arts.
2. The 2012 final practical examination question papers for Design and Visual Arts (Design, Paper 2 and Visual Arts, Paper 2) will consist of two sections:

Section A: Source Book or Workbook
Section B: The Artwork
3. Schools and Art Centres must please ensure that all candidates offering Design and/or Visual Arts have the question paper so as to allow them to find the information on Section A of the question paper. Candidates must sign a register upon receipt of the question paper.
4. During the Term 3, candidates must complete sufficient research and collate all appropriate material for Section A of the examination question paper. Section A may be administered either during teaching time or after hours.
5. Section A of the examination must be completed prior to the start of Section B of the practical examination.
6. Section B must be completed by 26 October 2012.
7. Section B of the examination must be completed at the examination venue during the normal teaching time and not after hours or on weekends. It is suggested that block sessions of 4 to 6 hours be arranged over a number of days until all candidates have completed their artwork or product, or the allocated 18 hours have expired. Internal arrangements must be made at each school or centre to accommodate the technical activities that the specific art discipline, e.g. ceramics, may require.
8. Strict supervision must be exercised by the Design and/or Visual Arts teacher during the conduct of the examination.
9. District offices must ensure that schools appoint invigilators in addition to the Design and Visual Arts teacher to ensure that Section B is completed at school and under strictly controlled conditions.
10. Candidates may not be left on their own while working on Section B, neither are they allowed to take incomplete artworks or products home. All incomplete artworks or products must be kept at school until the next timetabled session.
11. District offices are to request each school or centre offering Design and/or Visual Arts to submit their timetable for the conducting of Section B. These timetables should either be forwarded by the district offices or sent directly to the Senior Curriculum Planner (Leon.Buchner@pgwc.gov.za). A schedule for the monitoring of these practical examinations, based on the timetables submitted by the schools and centres, will then be drawn up.
12. The DBE will also be monitoring the conduct of these practical examinations. Therefore, to enable the DBE to arrange its national monitoring, the consolidated timetable for schools and centres for the conduct of Section B of Design and Visual Arts practical examinations in the Western Cape, will be sent to the DBE by the Senior Curriculum Planner.
13. The WCED will schedule dates for marking and moderation to ensure that all practical work is marked and moderated by 23 November 2012.
14. If there are any queries about the conduct of the final practical examinations for Design and Visual Arts, these should be directed to Mr Leon Buchner at tel. no. 021 467 2556 or 082 824 8871 or e-mail address Leon.Buchner@pgwc.gov.za
15. Your co-operation in this matter will be greatly appreciated.


SIGNED: BK SCHREUDER
DEPUTY DIRECTOR-GENERAL: CURRICULUM AND ASSESSMENT MANAGEMENT
DATE: 2012:07:24