1. You are hereby informed that your school may be randomly selected for the National EMIS Data Quality Audit.

2. SAB&T Chartered Accountants Incorporated have been appointed by the national Department of Basic Education to perform the audit. You may be contacted in due course by a representative of SAB&T, who will provide you with an indication of when you can expect a visit.

3. A visit by SAB&T fieldworker will entail:

  • an interview with you, or a designated and knowledgeable school representative, on how your learner data is recorded;
  • a headcount of all learners;
  • an inspection of certain school records; and
  • an inspection of classroom provision.
4. Should you be visited by a fieldworker, you will be told in advance to ensure that the following records are available for inspection:

  • Learner attendance registers for 2011
  • Teacher attendance registers for 2011
  • Certain learner demographic information
5. In order to conduct the headcount of learners, you are required to arrange a morning assembly at which all learners can be counted. Once counted, they may proceed to their usual classes. You and the staff are requested to assist with managing the learners during this process.

6. Your co-operation in the above regard is crucial to the success of this audit and will be much appreciated.


SIGNED: P VINJEVOLD
HEAD: EDUCATION
DATE: 2011:06:24