1. As you are aware, WCED circulars and minutes are disseminated in electronic format from the Head Office, but documents and correspondence which cannot be sent via e-mail are made available in hard copy format. Ordinary mail, such as letters, is sent out manually on a daily basis.

2. As a result of high postage costs, the following cost-saving measures, will apply in 2011:
2.1 Bulk mail, such as booklets, pamphlets or correspondence which cannot be sent to schools, via e-mail will be dispatched by Registry only on Thursdays.
2.2 If it is essential that hard-copy circulars, minutes or bulk mail must be dispatched to schools, then they will be sent out on the first and third Thursday of each month, unless it is certified at director level that the circular or minute contains a due date and must be posted immediately. Should such an item have to be posted immediately and outside the scheduled mailing date, then the directorate concerned will be responsible for the postage costs.

3. The dates on which hard copies of circulars, minutes and bulk mail will be dispatched during 2011 are as follows:

24 February 2011 28 July 2011
10 March 2011 11 August 2011
24 March 2011 25 August 2011
07 April 2011 08 September 2011
21 April 2011 22 September 2011
05 May 2011 06 October 2011
19 May 2011 20 October 2011
02 June 2011 03 November 2011
15 June 2011 17 November 2011
30 June 2011 24 November 2011
14 July 2011 01 December 2011

4. Any enquiries regarding the contents of this minute may be directed to one of the following:

NAME TELEPHONE No. e-MAIL ADDRESS
Ms S Maqendwana 021 467 2361 smaqendw@pgwc.gov.za
Ms M Molaba 021 467 2742 mmolaba@pgwc.gov.za

5. Please bring the contents of this minute to the attention of all concerned.


SIGNED: MM HARKER
DEPUTY DIRECTOR-GENERAL: EDUCATION PLANNING
DATE: 2011:02:17