1. This minute serves as notice to all Western Cape Education Department schools to revise and submit their school contingency plan.

2. In terms of Government Notice 22754 (No. 1040) and the Occupational Health and Safety Act, schools must have a safety plan, which must include the following:

  • Policy statement
  • General building information
    1. Location, nature of business, number of employees, control room
  • Site plan
    1. Layout of the school buildings and roads
  • Floor plan
    1. Floor plan of building(s), indicating emergency exits and area for which each emergency official is responsible
    2. Floor plan of the building(s), indicating fire extinguishers, first aid equipment, emergency exits and dangerous materials
  • Emergency management members
    1. Names, roles and contact numbers
  • Threats, and possible consequences and mitigation
  • Emergency response procedures for various contingencies
    1. Strikes and stay-aways
    2. Bomb threats
    3. Flooding
    4. Gangsterism
    5. Fire, etc.
  • Roles and responsibilities of emergency team members
  • A list of all emergency telephone numbers.
3. The school contingency plan must form part of the school improvement plan.

4. Schools are requested to submit their revised contingency plan to their District Safe Schools Co-ordinator by no later than 31 October 2011.

5. Should you need assistance, please contact your District Safe Schools District Co-ordinator, or Oscar Apollis or Nariman Khan at tel. no. 021 467 9367/ 2597/ 2790

6. Attached please find a template that will assist you to compile or revise your school's contingency plan.


SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2011:09:05

"Appendix A - Contingency plan template"  (size: 74 KB)