| 1. |
Enclosed are your IRP 5 and /or IT 3(a) certificates for the 2010-2011 tax year. |
| 2. |
The certificates must be handed to the employees on your establishment. Please ensure that the certificates of employees who were in your service during the 2010-2011 tax year, but who are no longer on your establishment, are immediately forwarded to their new paypoint or home addresses, or returned to this office. |
| 3. |
The accompanying control sheet must be certified and returned immediately, for audit and record-keeping purposes, to the following address:
| |
Head: Education
Tax Section (7th Floor)
Western Cape Education Department
Private Bag X9114
Cape Town
8000 |
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| 4. |
The Tax Section is usually inundated with requests for the issuing of duplicate IRP 5 certificates. It is apparent that some employees have no regard for the importance of IRP 5 certificates and, as a result, this places an unnecessary administrative burden on this office. |
| 4.1 |
Upon receipt of their IRP 5 certificate, all employees must ensure that their certificate is kept safely. |
| 4.2 |
Only a written request for a duplicate IRP 5 certificate will be accepted. |
| 4.3 |
A levy of R40.00 per duplicate certificate is payable as from the 2008 tax year. |
| 5. |
All employees are requested to verify that the tax number on their certificate is correct. If no tax number is displayed and the employee is a registered taxpayer, then their tax number must be submitted to this office (Tax Section) in order for their Persal record to be updated. (A copy of a tax return or letter from the South African Revenue Service (SARS), with the tax number, must be submitted as verification.) |
| 6. |
SARS have announced that all employees will, in future have to be registered as taxpayers, irrespective of earnings (including those below the R 60 000.00 threshold). All employees are therefore advised to register as soon as possible and then to submit their tax number to the WCED. |
| 7. |
The period during which the 2011 tax returns must be submitted to SARS in hard copy is from 1 July to 30 September 2011, and via electronic submission from 1 July to 25 November 2011.In cases where an extension is required, it is the employee's responsibility to request SARS for such an extension. |
| 8. |
Please ensure that the content of this minute is brought to the attention of all personnel. |
SIGNED: LJ ELY
CHIEF DIRECTOR: FINANCIAL MANAGEMENT
DATE: 2011:07:08
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