1. Examination scripts and all other examination-related documents must be packaged according to the procedures stipulated in the Procedure Manual for Principals, Centre Managers, Chief Invigilators and Invigilators, and sent to the Department on the collection dates specified in paragraph 3 below.

2. Under no circumstances may examination scripts be posted to the Western Cape Education Department (WCED) or delivered personally by principals or chief invigilators.

3. Skynet will collect the answer scripts at the examination centres between 08:00 and 15:00 on the following dates and deliver them to the WCED:

Thursday 20 October 2011 National Senior Certificate
Wednesday 26 October 2011 National Senior Certificate
Tuesday 01 November 2011 National Senior Certificate
Friday 04 November 2011 National Senior Certificate and ABET L4
Tuesday 08 November 2011 National Senior Certificate and ABET L4
Friday 11 November 2011 National Senior Certificate and ABET L4
Tuesday 15 November 2011 National Senior Certificate and ABET L4
Thursday 17 November 2011 National Senior Certificate and ABET L4
Tuesday 22 November 2011 National Senior Certificate and ABET L4 - final collection
Wednesday 23 November 2011 National Senior Certificate
Thursday 24 November 2011 National Senior Certificate
Friday 25 November 2011 National Senior Certificate
Monday 28 November 2011 National Senior Certificate
Tuesday 29 November 2011 National Senior Certificate
Wednesday 30 November 2011 National Senior Certificate
Thursday 01 December 2011 National Senior Certificate
Friday 02 December 2011 National Senior Certificate - final collection

4. RETURNING OF SCRIPTS
4.1 Please ensure that the following documents are completed in full and are correct:

  • Courier Collection Register, on each day that the Skynet representative collects;
  • Confirmation of Final Collection, which must be faxed through when the Skynet representative collects the final parcels of scripts from the centre.
4.2 Immediately after the conclusion of each session the scripts of the session concerned must be batched according to the marksheet(s) and sealed in a grey plastic bag. (Batches from different subjects may be placed in the same bag). The smaller sealed session bags must all be placed together in a bigger bag to keep the number of bags/parcels per consignment to a minimum.

Under no circumstances may plastic bags containing fewer than 200 scripts be kept back on days when Skynet collects examination answer scripts. All answer scripts in your possession must be handed to the couriers when they arrive.
4.3 After the Skynet representative has collected the parcels of scripts, you will be handed a copy of the dispatch note. The chief invigilator must file this copy together with the mark-sheet control lists concerned for record purposes.
4.4 Under no circumstances may the National Senior Certificate waybills be used for anything other than the returning of examination-related documents. All unused waybills must be returned to the Directorate: Examinations Administration with the final parcels of answer scripts.

5. By 11:00 on 2 December 2011, Principals and Centre Managers, with the assistance of the chief invigilator, must ensure that all the examination scripts have been collected by the courier.

If there are scripts that have not been collected, Mr Dean Pretorius of the Directorate: Examinations Administration must be informed of this IMMEDIATELY (Tel. 021 467 2960/1 or 084 6767 451).

6. To ensure an orderly process, heads of institutions are requested to make the necessary arrangements for the safekeeping of question papers and answer scripts. They must also ensure that each chief invigilator receives a copy of this Minute.


SIGNED: BK SCHREUDER
DEPUTY DIRECTOR-GENERAL: CURRICULUM AND ASSESSMENT MANAGEMENT
DATE: 2011:09:16