1. Examination scripts and all other examination-related documents must be packaged according to the procedures stipulated in the Procedure Manual for Principals, Centre Managers, Chief Invigilators and Invigilators (2010), and sent to the Department on the collection dates specified in Paragraph 3 below.

2. Under no circumstances may examination scripts be posted to the Department or delivered personally by principals or chief invigilators.

3. Skynet will collect the scripts at the examination centres between 08:00 and 15:00 on the following dates:

Friday 06 May 2011
Tuesday 10 May 2011
Friday 13 May 2011
Thursday 19 May 2011
Tuesday 24 May 2011
Monday 30 May 2011
Thursday 02 June 2011
Wednesday 08 June 2011
Wednesday 15 June 2011
Wednesday 22 June 2011 (Final sweep - SC and ABET Level 4 at selected schools)
Monday 27 June 2011 (Final sweep - SC and ABET Level 4 at selected schools per arrangement)

4. RETURNING OF SCRIPTS
4.1 Please ensure that the following documents are completed correctly and in full:

  1. Courier Collection Register (Annexure I, as per Examinations Procedure Manual 2010) on each day that the Skynet representative collects
  2. Confirmation of Final Collection (Annexure J, as per Examinations Procedure Manual 2010), which must be faxed through when the Skynet representative collects the final parcels of scripts from the centre
4.2 Immediately after the conclusion of each session, the scripts of the session concerned must be batched according to the marksheet(s) and sealed in a grey plastic bag. (Batches from different subjects may be placed in the same bag). The smaller sealed session bags must all be placed together in a bigger bag to keep the number of bags or parcels per consignment to a minimum.

Under no circumstances may plastic bags containing scripts be kept back on days when Skynet collects examination scripts. All scripts in your possession must be handed to the couriers when they arrive.

4.3 After the Skynet representative has collected the parcels of scripts, you will be handed a copy of the dispatch note. For record purposes, the chief invigilator must file this copy, together with the marksheet control lists concerned.
4.4 Under no circumstances may the National Senior Certificate waybills be used for anything other than the returning of examination-related documents. All unused waybills must be returned to the Directorate: Examinations Administration with the final parcels of scripts.

5. Principals and centre managers at examination centres where the examinations are written until 24 June 2011 must make sure that all the examination scripts have been collected by the courier by 14:00 on 27 June 2011.

If there are scripts that have not been collected, Mr Dean Pretorius of the Directorate: Examinations Administration must be informed of this IMMEDIATELY at telephone number 021 467 9330 or
084 676 7451.

6. To ensure an orderly process, heads of institutions are requested to make the necessary arrangements for the safekeeping of question papers and answer scripts. They must also ensure that each chief invigilator receives a copy of this minute.


SIGNED: BK SCHREUDER
DEPUTY DIRECTOR-GENERAL: CURRICULUM AND ASSESSMENT MANAGEMENT
DATE: 2011:04:28