1. Circular 0032/2009 provided guidelines for the procurement of goods and services and you were informed of your school's financial allocation for the 2010/11 financial year in September 2009.
2. This minute serves as a reminder that the completed, original and signed WCED 032 form must be submitted to the following address before Friday, 26 February 2010:

Head: Education
For attention: Ms L Bredenkamp
Directorate: Operational Support Unit
Western Cape Education Department
Private Bag X9114
Cape Town
8000

OR hand-delivered to either of the following addresses:

Room 3019, 3rd Floor (Ms L Bredenkamp)
9 Atterbury House
cor. Lower Burg and Riebeeck Streets
Cape Town

OR

Block BF006 (Ms Phillips)
Metro East Education District Office
cor. Newnooiensfontein and Belhar Roads
Kuilsriver

3. The N&S allocation is intended primarily for learning and teaching support material (LTSM), local purchases, municipal services, essential day-to-day maintenance of school buildings, grounds and equipment, and other everyday expenses.

It is suggested that schools divide their available allocation among the various expenditure categories as follows:

  • 50% for LTSM orders for 2010. Each learner must have a textbook for each learning area;
  • 24% for municipal services. Schools may budget for a larger percentage if this is necessitated by expenditure tendencies;
  • 6% for maintenance;
  • 20% for local purchases.
4. Should there be a deviation from the N&S allocation, kindly ensure that a motivation is given for not using the earmarked percentage for LTSM (50%), and that this is verified by the IMG Manager and the Chairperson of the Governing Body.
5. The WCED032 form must be completed very carefully as no transfers between allocations will be considered by the Directorate: Operational Support Unit in 2010/11.
6. The WCED026 and WCED034 forms for main orders must be submitted to the order office by Friday, 23 April 2010 after approval for your WCED032 budget has been granted by the Directorate: Operational Support Unit. Schools are required to place LTSM orders for at least 70% of their allocated LTSM budget in their main order.
7. Your immediate attention to this matter will be appreciated.


SIGNED: JH LYNERS
HEAD: EDUCATION
DATE: 2010:02:12