KNOWLEDGE MANAGEMENT MINUTE: 0003/2010 |
TO: | DEPUTY DIRECTORS-GENERAL, CHIEF DIRECTORS, DIRECTORS, HEADS OF SUB-DIRECTORATES AND SECTIONS AT HEAD OFFICE AND EDUCATION DISTRICT OFFICES |
| DITCOM MEETINGS SCHEDULE FOR 2010-11 FINANCIAL YEAR AND PROCEDURE FOR SUBMISSION OF APPLICATIONS |
| 1. |
The schedule for the WCED's Departmental Information Technology Committee (DITCOM) meetings for the 2010-11 financial year is as follows:
| MEETING DATE |
TIME |
CLOSING DATE FOR APPLICATIONS |
| 28 APRIL 2010 |
09:00 - 12:00 |
19 APRIL 2010 |
| 26 MAY 2010 |
09:00 - 12:00 |
17 MAY 2010 |
| 30 JUNE 2010 |
09:00 - 12:00 |
21 JUNE 2010 |
| 28 JULY 2010 |
09:00 - 12:00 |
19 JULY 2010 |
| 25 AUGUST 2010 |
09:00 - 12:00 |
16 AUGUST 2010 |
| 29 SEPTEMBER 2010 |
09:00 - 12:00 |
20 SEPTEMBER 2010 |
| 27 OCTOBER 2010 |
09:00 - 12:00 |
18 OCTOBER 2010 |
| 24 NOVEMBER 2010 |
09:00 - 12:00 |
15 NOVEMBER 2010 |
| 26 JANUARY 2011 |
09:00 - 12:00 |
17 JANUARY 2011 |
| 23 FEBRUARY 2011 |
09:00 - 12:00 |
14 FEBRUARY 2011 |
| 30 MARCH 2011 |
09:00 - 12:00 |
22 MARCH 2011 |
|
| 2. |
When the need arises, the completed DITCOM application form (Sections B to F), with full written motivation, must be submitted to the DITCOM secretary 7 days before the DITCOM meeting concerned. In addition, the original signed application must be handed in at Room 19-18 on the 19th floor of the Golden Acre Building (tel. ext. 2380). |
| 3. |
In Section B of the application form, please state clearly the service, hardware or software that is requested, and give the full name, Persal number or post number of the person who will be using the service(s) or device(s). Where the request is made for a vacant post, please attach documentary proof of appointment. The DITCOM's decision is dependent on the written motivation provided in the application (you may attach this as an annexure). For pricing of requested item(s), please contact George Groepies at tel. ext. 2897. |
| 4. |
Sections E and F of the application form must be completed and signed by the relevant member of the senior management service (SMS), as indicated on the application form. An official acting in the capacity of an SMS member must include a copy of his or her letter of appointment. |
| 5. |
The DITCOM has made changes to the application form and only the new form, which has been made available to all WCED officials, will be accepted. (See Annexure A.) Please read the notes on the last page of the DITCOM application form to ensure that you comply with all requirements. Incomplete application forms will be returned to the applicants. |
| 6. |
The DITCOM process, clarifying the roles and responsibilities of various officials involved, is attached as Annexure B. |
| 7. |
To avoid confusion about ICT service requests and the relevant application forms, a guideline has been compiled and attached as Annexure C. |
| 8. |
Ad hoc DITCOM approval will be granted at the discretion of the DITCOM chairperson, based on the urgency of the matter. |
SIGNED: M HARKER
HEAD: EDUCATION
DATE: 2010-05-21
Grand Central Towers, Lower Parliament Street, Private Bag X9114, Cape Town 8000
Please quote reference numbers in all correspondence
SAFE SCHOOLS: 0800 45 46 47
CLIENT CALL CENTRE: 0861 92 33 22
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