1. Paragraph 8.3.3.6 of the Accounting Officer's System stipulates that no tenders may close during the period 15 December to 15 January of any financial year. Therefore, requisitions for the procurement of the following within the 2010/11 financial year must be submitted to the Directorate: Procurement Management (Attention: Mr RL Africa) by no later than 31 October 2010:

  1. Goods and services procured via tender, provided that the procurement appears on the relevant component's procurement plan
  2. All equipment (such as furniture or ICT-related goods) and services
  3. Other goods (such as office requirements and printer cartridges) and services
2. Responsibility managers must attach to their requisitions a correctly completed BAS expenditure structure form (PGWC 002), as well as the specifications for the goods or services. They must indicate on the PGWC 002 form the amount of money has been allocated to the item or service concerned. If unsure about the structure, please feel free to consult the Directorate: Management Accounting.
3. Kindly bring the contents of this minute to the attention of all concerned.
4. Your co-operation will be appreciated.


SIGNED: LJ ELY
HEAD: EDUCATION
DATE: 2010:09:07