| 1. |
As from 1 April 2010, electronic supplementary salary payroll reports, in addition to the normal electronic monthly salary payroll reports already in use on the HCLMS-CPS, will be made available to all pay points. These paysheets must be completed and signed and the electronic version verified, as you do with your normal payroll certificates. |
| 2. |
The reasons for the introduction of these supplementary payroll reports without salary information are as follows:
|
| 2.1 |
To secure the signatures of persons listed on this payroll report for receipt of their supplementary salary advices |
| 2.2 |
To ensure confidentiality of salary information |
| 3. |
The normal certification of the supplementary payroll report with salary information, in terms of Accounting Services Minute 0007/2009, must continue and that report must be returned, together with the payroll report without salary information, to the following address
| |
Director: Financial Accounting
For attention: Mrs A Smit
Paysheet Control Section (7th Floor)
Western Cape Education Department
Private Bag X9114
Cape Town
8000 |
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| 4. |
You are required to keep copies of the above-mentioned documentation for record purposes. |
| 5. |
A decision on the continued submission of manual pay sheets will be taken only after the successful completion and evaluation of the electronic supplementary payments process. |
| 6. |
Please direct all enquiries to the WCED call centre. |
| 7. |
Your co-operation will be appreciated. |
SIGNED: LJ ELY
HEAD: EDUCATION
DATE: 2010-07-19
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