1. As you are aware, circulars and minutes are sent out in e-mail format, but schools without e-mail facilities are provided with hard copies. Should circulars and minutes have attachments that cannot be sent via e-mail, hard copies are made available.
2. In response to the escalating cost of dispatching, an increasing volume of paper-based post from Head Office, this directorate issued a notice to all chief directors and directors on 17 November 1998 on the following cost-saving measures, which are still applicable:
2.1 Ordinary mail will be dispatched by Registry only on Thursdays.
2.2 Hard-copy circulars and minutes will be dispatched to schools every first and third Thursday, of each month unless it is certified at director level that the circular or minute contains a due date and has to be posted as soon as possible. Should a circular or minute have to be dispatched before the usual post date, the directorate concerned will be responsible for paying the postage.

3. The dates on which hard copies of circulars and minutes will be dispatched during 2009 are as follows:

07 May 2009 10 September 2009
21 May 2009 23 September 2009
04 June 2009 08 October 2009
18 June 2009 22 October 2009
02 July 2009 05 November 2009
16 July 2009 19 November 2009
30 July 2009 01 December 2009
13 August 2009 07 January 2010
27 August 2009

4. Any enquiries regarding the contents of this minute may be directed to one of the following:
5. Please bring the contents of this minute to the attention of all concerned.
6. Your co-operation will be appreciated.


SIGNED: S HANSRAJ
HEAD: EDUCATION
DATE: 2009:04:24