1. The invigilators' claim form for the above examinations, which will be provided in hard copy, must be completed by the chief invigilator in respect of him- or herself and each assistant invigilator who invigilated at a particular examination centre. The claim form must be completed in black ink. The number of sessions must be confirmed by the principal or centre manager, who must counter-sign the claim form.
2. The Department must be notified in writing of any change in an invigilator's address that took place after submission of the nomination forms.
3. Prisons using invigilators other than their own staff are requested to inform the Department of such arrangements in writing.
4. Invigilators will be remunerated at Departmental tariffs. The amended tariffs are as follows: 
Chief invigilator     R114.65 per session
Assistant invigilator  R76.45 per session

You are reminded that independent schools and colleges are responsible for the remuneration of their invigilators.
5. When remunerating invigilators, examination sessions before twelve noon will be regarded as morning sessions (typing speed and accuracy test excluded). Examination sessions commencing after twelve noon are regarded as afternoon sessions.
6. Claims received for replacement invigilators will be processed only if the correct nomination and appointment procedure has been followed.
7. Please ensure that only the prescribed number of assistant invigilators per session are used. An explanatory letter must accompany a claim for additional invigilators.
8. Chief invigilators who assisted with the receiving and checking of question papers must indicate their claim for this service in the appropriate column on the claim form. They may claim remuneration for only one further session if they provided assistance with the checking of the 4 consignments of question papers.
9. In order to assist with the prompt payment of invigilators' claims, the forms may be faxed to this office, using fax number 021 461 5637 or 086 692 2242. However, if you choose to fax the claim, then the original claim form must be posted to the Department. The chief invigilator must keep a copy of the completed claim form for record purposes.
10. Immediately after the last examination session at your centre, the original copy of the claim form must be sent in the quickest possible way, whether by post, courier service or hand, to one of the following addresses: 
Postal address
The Head: Education	
For attention: Ms VB du Plessis/Ms E du Toit
Directorate: Examinations Administration 
Western Cape Education Department
Private Bag X9114
Cape Town  
8000


Street address
The Head: Education
For attention:	Ms VB du Plessis/Ms E du Toit
Directorate: Examinations Administration 
Western Cape Education Department
5th Floor - Room 515 A
Grand Central Towers 
Lower Parliament Street
Cape Town 
8001


SIGNED: AP CLAUSEN
HEAD: EDUCATION
DATE: 2009:02:17