1. Examination scripts, together with all other examination-related documents, must be packaged according to the procedures stipulated in the Procedure Manual for Principals, Centre Managers Chief Invigilators and Invigilators, and sent to the Department on the arranged collection dates specified in Paragraph 3 below.
2. Under no circumstances may examination scripts be posted to the Department or delivered personally by principals or chief invigilators.
3. Skynet will collect the scripts from the examination centres and deliver them to the Department between 08:00 and 15:00 on the following dates: 
Thursday, 19 February 2009
Tuesday, 24 February 2009
Thursday, 26 February 2009
Tuesday, 03 March 2009
Thursday, 05 March 2009
Tuesday, 10 March 2009
Thursday, 12 March 2009
Tuesday, 17 March 2009
Thursday, 19 March 2009
Tuesday, 24 March 2009
Thursday, 26 March 2009 (Final Sweep)
4. RETURNING OF SCRIPTS
4.1 Please ensure that the relevant documents are completed correctly and that a Bar Coded Exam Centre Tracking Sticker is placed on each package. The following documents must be completed:
  • Courier Collection Register on a daily basis when Skynet representative collects, and
  • Confirmation of Final Collection, which must be faxed through when the Skynet representative collects the final parcels of scripts from the centre.
4.2 Under no circumstances may plastic bags be kept back on days when Skynet collects examination scripts. All scripts in your possession must be handed to the couriers when they arrive.
4.3 After the Skynet representative has collected the packages of scripts, you will be handed a copy of the dispatch note which, together with the mark-sheet control lists, must be filed for record purposes by the chief invigilator.
4.4 Under no circumstances may the National Senior Certificate waybills be used for anything else other than the returning of examinations-related documents. All unused waybills must be returned to the Directorate: Examinations with the final packages of scripts.

5. Principals/Centre managers, with the assistance of the chief invigilator, need to make sure that all the examination scripts have been collected by the courier by 15:00 on 26 March 2009.

If there are any scripts that have not been collected, Ms Hollenbach of the Directorate: Examinations Administration must be informed IMMEDIATELY at 021 467 2960/1.
6. To ensure an orderly process, heads of institutions are kindly requested to make the necessary arrangements for the safekeeping of question papers and answer scripts. They must also make certain that each chief invigilator is given a copy of this Examinations Administration Minute.


SIGNED: T SINGH
HEAD: EDUCATION
DATE: 2009:02:10