| 1. |
Examination scripts and all other examination-related documents must be packaged according to the procedures stipulated in the Procedure Manual for Principals, Centre Managers, Chief Invigilators and Invigilators, and sent to the Department on the collection dates specified in Paragraph 3 below. |
| 2. |
Under no circumstances may examination scripts be posted to the Department or delivered personally by principals or chief invigilators, except where schools were approached and they agreed to participate in the pilot project. |
| 3. |
Skynet will collect the scripts at the examination centres between 08:00 and 15:00 on the following dates and deliver them to the Department:
| Monday, |
12 October 2009 |
Nat. Sen. Cert |
| Thursday, |
29 October 2009 |
Nat. Sen. Cert. and ABET L4 |
| Tuesday, |
03 November 2009 |
Nat. Sen. Cert. and ABET L4 |
| Thursday, |
05 November 2009 |
Nat. Sen. Cert. and ABET L4 |
| Tuesday, |
10 November 2009 |
Nat. Sen. Cert. and ABET L4 |
| Thursday, |
12 November 2009 |
Nat. Sen. Cert. and ABET L4 |
| Tuesday, |
17 November 2009 |
Nat. Sen. Cert. and ABET L4 |
| Thursday, |
19 November 2009 |
Nat. Sen. Cert. and ABET L4 - final sweep |
| Monday, |
23 November 2009 |
Nat. Sen. Cert. |
| Tuesday, |
24 November 2009 |
Nat. Sen. Cert. |
| Wednesday, |
25 November 2009 |
Nat. Sen. Cert. |
| Thursday, |
26 November 2009 |
Nat. Sen. Cert. |
| Monday, |
30 November 2009 |
Nat. Sen. Cert. |
| Tuesday, |
1 December 2009 |
Nat. Sen. Cert. |
| Wednesday, |
2 December 2009 |
Nat. Sen. Cert. |
| Thursday, |
3 December 2009 |
Nat. Sen. Cert. |
| Friday, |
4 December 2009 |
Nat. Sen. Cert. |
| Monday, |
7 December 2009 |
Nat. Sen. Cert. - Final sweep |
|
| 4.1 |
Please ensure that the following documents are completed in full and correct:
- Courier Collection Register, on each day that the Skynet representative collects;
- Confirmation of Final Collection, which must be faxed through when the Skynet representative collects the final parcels of scripts from the centre.
|
| 4.2 |
Immediately after the conclusion of each session the scripts of the session concerned must be batched according to the marksheet(s) and sealed in a grey plastic bag. (Batches from different subjects may be placed in the same bag.) The smaller sealed session bags must all be placed together in a bigger bag to keep the number of bags/parcels per consignment to a minimum.
Under no circumstances may plastic bags containing fewer than 200 scripts be kept back on days when Skynet collects examination scripts. All scripts in your possession must be handed to the couriers when they arrive. |
| 4.3 |
After the Skynet representative has collected the parcels of scripts, you will be handed a copy of the dispatch note. The chief invigilator must file this copy together with the mark-sheet control lists concerned for record purposes. |
| 4.4 |
Under no circumstances may the National Senior Certificate waybills be used for anything other than the returning of examination-related documents. All unused waybills must be returned to the Directorate: Examinations Administration with the final parcels of scripts. |
| 5. |
By 11:00 on 11 December 2009, before the school closes for the end of the year, Principals/Centre Managers, with the assistance of the chief invigilator, must make sure that all the examination scripts have been collected by the courier.
If there are scripts that have not been collected, Ms M. Hollenbach of the Directorate: Examinations Administration must be informed of this IMMEDIATELY (Tel. 021 467 2960/1 or 083 5444 381). |
| 6. |
To ensure an orderly process, heads of institutions are requested to make the necessary arrangements for the safekeeping of question papers and answer scripts. They must also please ensure that each chief invigilator receives a copy of this Minute. |
SIGNED: T SINGH
ACTING HEAD: EDUCATION
DATE: 2009:10:01
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