| 1. |
Examination scripts, with all other examination-related documents, must be packaged according to the procedures stipulated in the Procedure Manual for Principals, Centre Managers Chief Invigilators and Invigilators, and sent to the Department on the collection dates specified in Paragraph 3 below. |
| 2. |
Under no circumstances may examination scripts be posted to the Department or delivered personally by principals or chief invigilators. |
| 3. |
Skynet will collect the scripts from the examination centres and deliver them to the Department between 08:00 and 15:00 on the following dates:
| Thursday |
30 April 2009 |
SC |
| Tuesday |
05 May 2009 |
SC |
| Thursday |
07 May 2009 |
SC |
| Tuesday |
12 May 2009 |
SC |
| Thursday |
14 May 2009 |
SC |
| Tuesday |
19 May 2009 |
SC |
| Thursday |
21 May 2009 |
SC |
| Tuesday |
26 May 2009 |
SC |
| Thursday |
28 May 2009 |
SC |
| Tuesday |
02 June 2009 |
SC & AET L4 |
| Thursday |
04 June 2009 |
SC & AET L4 |
| Tuesday |
09 June 2009 |
SC & AET L4 |
| Thursday |
11 June 2009 |
SC & AET L4 |
| Monday |
15 June 2009 |
SC & AET L4 |
| Thursday |
18 June 2009 |
SC & AET L4 |
| Tuesday |
23 June 2009 |
SC & AET L4 (Final sweep AET L4) |
| Thursday |
25 June 2009 |
SC |
| Friday |
26 June 2009 |
SC (Final Sweep SC) |
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| 4.1 |
Please ensure that the following documents are completed correctly and in full:
- Courier Collection Register, on each day that the Skynet representative collects
- Confirmation of Final Collection, which must be faxed through when the Skynet representative collects the final parcels of scripts from the centre
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| 4.2 |
Immediately after the conclusion of each session the scripts of the session concerned must be batched according to the marksheet(s) and sealed in a grey plastic bag. (Batches from different subjects may be placed in the same bag.) The smaller sealed session bags must all be placed together in a bigger bag to keep the number of bags/parcels per consignment to a minimum.Under no circumstances may plastic bags containing fewer than 200 scripts be kept back on days when Skynet collects examination scripts. All scripts in your possession must be handed to the couriers when they arrive. |
| 4.3 |
After the Skynet representative has collected the packages of scripts, you will be handed a copy of the dispatch note which, together with the mark-sheet control lists, must be filed for record purposes by the chief invigilator. |
| 4.4 |
Under no circumstances may the Senior Certificate waybills be used for anything other than the returning of examination-related documents. All unused waybills must be returned to the Directorate: Examinations Administration with the final packages of scripts. |
| 5. |
Principals/Centre managers, with the assistance of the chief invigilator, need to make sure before the school closes for the end of the term that all the examination scripts have been collected by the courier by 11h00 on 26 June 2009.If there are any scripts that have not been collected, Ms M. Hollenbach of the Directorate: Examinations Administration must be informed IMMEDIATELY at tel. no. 021 467 2960/1.
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| 6. |
To ensure an orderly process, heads of institutions are kindly requested to make the necessary arrangements for the safekeeping of question papers and answer scripts. They must also make certain that each chief invigilator is given a copy of this Examinations Administration Minute. |
SIGNED: T SINGH
HEAD: EDUCATION
DATE: 2009:04:23
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