1. In 2001 the WCED initiated a strategy aimed at using the Internet communication capabilities optimally. This E-com Strategy provided for the following:
  • The publication of documents in electronic format instead of hard copies
  • The mailing and receipt of documents per e-mail instead of ordinary post.
2. In view of the this strategy, an Electronic Mailing System was developed for the e-mailing of circulars, management minutes and other notices to all the schools, institutions and individuals registered on the system.
3. It is now necessary to upgrade the system to a database-driven system that is connected to EMIS. In view of this, all schools, other institutions and individuals who normally receive post from the department must, from now on, report all address changes, both e-mail or postal, directly to the Head Office EMIS component, for the attention of Ms Marinda Pohl (E-mail address: mpohl@pgwc.gov.za). Please note that all registered users will in future only be allowed to register a maximum of two e-mail addresses on the new system.
4. Mr IA Opperman and Ms I Visser, officials from the Record Management component, will act as the chief administrators of the new system. They will be responsible for the creation of new lists and for the mailing of circulars, management minutes and other notices. The names of all mailing lists that are created will be preceded by the departmental code 05.
5. With the development of the first Mailing List System, besides the main mailing lists, many other mailing lists were created for the district offices and circuits. All the lists that have been inactive for the past year have been taken off the system and arrangements are being made for the remaining lists to be transferred to the new system. Where the composition of any mailing list has been affected by the redesign of the department, you are requested to provide the Record Management component with the full details immediately.
6. Enquiries with regard to the new system can be directed to the following officials:
Mr I A OppermanTel: 021.4672765e-mail:iaopperman@pgwc.gov.za
Ms S GreenTel: 021.4672820e-mail:sgreen@pgwc.gov.za
Ms I VisserTel: 021 4672761e-mail:registry1@pgwc.gov.za
7. Please bring the contents of this minute to the attention of all concerned.


SIGNED: SH MAFANGA-KIBI
HEAD: EDUCATION
DATE: 2008:05:29