1. INTRODUCTION
1.1 During national holidays and school-closing periods, learners who do not have official permission to go to the homes of their parents or guardians are cared for at special youth care centres and education centres and at youth care and education centres.
1.2 Centre staff provide supervisory and caretaker services. No staff may render any services without the prior approval of the Chief Director: Institutional, Specialised and Operational Support.
1.3 It is the responsibility of school management to instruct certain educators and public service officials to provide these services.
1.4 Since these services are expensive, the head of the centre must see to it that no more than the minimum number of staff required are assigned to this task.

2. UTILISATION AND REMUNERATION OF PUBLIC SERVICE PERSONNEL
2.1 The following public service personnel must render services on national holidays:
  • One nurse and
  • four household supervisors and aids who run the kitchen (Only for centres that do not make use of catering services)
2.2 Public service personnel may only be remunerated for duties rendered on national public holidays and according to the regulations in Resolution 1 of 2007.

3. UTILISATION AND REMUNERATION OF CS EDUCATORS
3.1 A member of the management team of the centre must act as person-in-charge for the relevant period.
3.2 A psychologist or the social worker may render a supportive service should there be a justifiable reason for that. A well-motivated written application for the rendering of this service needs to accompany the centre's application for the rendering of the duties.
3.3 The team of CS educators that renders services must prepare an educational holiday programme and submit this to the management team and regional office for approval. During periods when the schools are closed, the CS educators must co-ordinate and deliver the educational holiday programme. This programme must be submitted to the Directorate: Specialised Education Support in advance.
3.4 The availability of security services at centres will determine the number of CS educators who must render services. The security services are on duty 24 hours per day at special youth care centres and education centres, while they are on duty only from 18:00 to 06:00 at youth care and education centres. This means that more CS educators must be on duty during the day at youth care and education centres than at special youth care and education centres.
3.5 In order to implement the educational programmes, care for learners and monitor the safety situation, at least two CS educators must be on duty at special youth care and education centres at any time. Depending on the number of learners present and the nature of the programme that is being implemented, at least one CS educator has to be on duty at a youth care and education centre.
3.6 Please note that boys and girls are to be dealt with separately, and that the number of personnel on duty must be determined in accordance with this need.
3.7 Learners at youth care and education centres must be constructively involved in programmes from 07:00 to 22:00, a period of 15 hours. A CS educator must be engaged with these programmes for learners for at least 71/2 hours per day. This means that the service period must be divided in two, so that CS educators can work shifts. Services are rendered from 07:00 to 14:30 for the first shift, and from 14:30 to 22:00 for the second shift.
3.8 During the school closure periods in June/July and December/January, consideration should be given, where practical, to placing the learners who remain behind at one centre only. Considerable savings in holiday service fees would thus be effected. Centre heads must organise this between themselves before attaining permission from the Director: Specialised Education Services.
3.9 The number of learners who stay in at youth care and education centres, the number of boys and girls and the availability of security personnel will determine the number of CS educators who will have to render services. In Tables 1 and 2 the norm is given for determining the number of CS educators required to do service:

Table 1. Number of serving personnel according to number of learners

LearnersPerson-in-chargeBoys only in centreBoys and girls in centre
0 - 10112
11 - 40124
41 - 55136
56 - 70148
71 - 8015 
81 - 9016 
91 - 10017 
101 - 12018 


3.10 In Table 2 below, the suggested number of personnel on duty per centre is given.

Table 2. Number of personnel on duty per centre

CentrePerson-
in-charge
0-1011-4041-5051-7071-8081-9091-100101-120
Eureka112345678
Total112345678
De Novo112345678
Total112345678
Ottery112345678
Total112345678
Bult Boys11234    
Bult Girls 1234    
Total - Die Bult12468    
Wellington Boys11234    
Wellington Girls 1234    
Total - Wellington12468    
Faure High Care122      
Faure Boys 1234    
Faure Girls 1134    
Total - Faure14568    


3.11 If more personnel are needed to implement a particular educational programme, full reasons must be supplied beforehand via the education district office and the Director: Specialised Education Support to the Chief Director: Institutional, Specialised and Operational Support.
3.12 Applications for rendering of supervisory services must be submitted to the Director: Specialised Education Support six weeks before the national holiday. A list of return dates for the submission of applications is supplied to centres annually.
3.13 Please take note that the person-in-charge does not work in shifts and is on duty for 24 hours a day.
3.14 According to prescripts, CS educators may receive additional remuneration only for the services rendered on public holidays. (See Regulation 38 (2)(b) of the Employment of Educators Act, 1998 (Act 76 of 1998.))
4. Principals are required to inform their staff and governing body of the content of this minute.


SIGNED: MJ THERON
HEAD: EDUCATION
DATE: 2008:07:07