| 1. |
During the Technical Committee for Finance meeting held on 04 October 2007 and the subsequent various national CFO forums, the provincial departments were informed of the SCOA Toning project. The purpose of the SCOA Toning project is to improve the following:
- Reporting on infrastructure spending
- Alignment of programme structures between budget appropriations and BAS
- Review of the classification and categorisation of items in the Goods and Services structure
- Recording of the economic classification in an appropriate segment in the chart
- Improvement of the functional classification and prescribing a platform for reporting on research and development expenditure
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| 1.1 |
The current BAS database(s) is not sufficiently compatible to enable an enhancement of this nature to be effected. In order to accommodate the additional segment(s) required to provide for the revised reporting requirements, all current databases on BAS, need to be re-implemented with effect from 1 April 2008.
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| 1.2 |
In view of the above, officials of the Provincial Treasury have subsequently met with each departmental CFO during November/December 2007 to inform them of the upcoming re-implementation of the BAS database. Each CFO was electronically provided with documentation emanating from the National Treasury presentations with regard to this exercise to further acquaint them with the requirements of the SCOA Toning project.
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| 2. |
Financial reporting is currently done across five segments namely, Fund, Objective, Project, Responsibility and Item. With reference to paragraph 1, the two additional segments which have been added are Assets and Regional Indicator.
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| 3. |
The BAS Controller started with the capturing of the new segments on 14 February 2008 when the new database became available. This process was completed on 29 February 2008.
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| 4. |
It is important that all users be introduced to the new Chart of Accounts and the application of the different segments as soon as possible.
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| 5. |
Although all users are currently busy processing payments before financial year close, we have to arrange information/work sessions with the majority of users before 01April 2008.
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| 6. |
Due to time constraints, 2 to 3hour sessions have been scheduled for this purpose. The dates and target groups are as follow:
HEAD OFFICE: Venue 2nd Floor Room No 2
| Date | Group | Time |
| 13 March | Dir Accounting Services and Dir Management Accounting | 08:00 to 10h00 |
| 13 March | Dir Logistical Services | 10:30 to 12:30 |
| 13 March | All the smaller groupings,Directorates Personnel, Curriculum, Safe Schools, Physical Resources, Spec. Edu. Supp, Nutrition HIV, Examinations, Khanya etc | 10:30 to 12:30 |
EMDC's 10H30 - 12H30
| Date | Office | Venue |
| 17 March | South and Central | South |
| 18 March | North, East, LSM and Edulis | East |
| 19 March | West Coast Winelands and Breede River Overberg | West Coast/WLands |
| 20 March | South Cape Karoo | South Cape/Karoo |
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| 7. |
Any enquiries regarding the above can be directed to: Carl Lendore (BAS Controller) Tel. No. (021) 467-2727
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| 8. |
Your co-operation is highly appreciated.
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SIGNED: RM MATLI
HEAD: EDUCATION
DATE: 2008:03:10
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