1. The purpose of this Finance Instruction is to provide uniform guidelines for the support service that Departmental Loss Control Officers must provide to the Chief Loss Control Officer (Ms. RM Matli) of the Directorate: Financial Accounting.
2. The attached manual is effective immediately and replaces Circular 0003/2004.
3. Departmental Loss Control Officers must ensure that all persons concerned are provided with a copy of the manual and that all cases of losses are finalised in accordance with the manual.
4. The appointed Departmental Loss Control Officers and the directorates for which they are responsible are indicated in Annexure A.
5. This instruction is only applicable to losses incurred under the jurisdiction of the PFMA. This instruction is therefore not applicable to schools, as all assets were transferred to schools in terms of the SASA. Schools are insured and therefore need to recover any losses suffered from their insurance companies.
6. Serious vandalism at schools is included under emergency repairs and is not regarded as a loss. Guidelines on how to manage and apply for assistance for the repair of serious vandalism at schools will be issued by the Directorate: Operational Support Unit.


SIGNED: L.J. ELY
HEAD: EDUCATION
DATE: 2008:01:08

Loss Control Manual  (size: 64 KB)
Annexure A: Departmental Loss Control Officers  (size: 8 KB)
Annexure B: Departmental Loss Register  (size: 4 KB)
Annexure E: Priority Classification principles  (size: 5 KB)
Annexure E: Certificate  (size: 8 KB)
Form WKOD 028  (size: 15 KB)
Form WKOD 030  (size: 12 KB)