| 1. |
The attached claim form (Addendum A) must be completed by the chief invigilator in respect of him- or herself and each assistant invigilator who invigilated at a particular examination centre. The claim form must be completed in black ink. The number of sessions must be confirmed by the principal or centre manager, who must counter-sign the claim form.
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| 2. |
The Department must be notified in writing of any change in an invigilator's address that took place after submitting the nomination forms.
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| 3. |
Prisons using invigilators other than their own staff are requested to inform the Department of such arrangements in writing.
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| 4. |
Invigilators will be remunerated at Departmental tariffs. The amended tariffs are as follows:
Chief Invigilator R114.65 per session
Assistant Invigilator R 76,45 per session
You are reminded that independent schools and colleges are
responsible for the remuneration of their invigilators.
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| 5. |
When remunerating invigilators, examination sessions before twelve noon will be regarded as morning sessions (timed accuracy-tests in Typing excluded). Examination sessions commencing after twelve noon are regarded as afternoon sessions.
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| 6. |
Claims received for replacement invigilators will be processed only if the correct nomination and appointment procedure has been followed.
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| 7. |
Please ensure that only the prescribed number of assistant invigilators per session are used. An explanatory letter must accompany a claim for additional invigilators.
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| 8. |
The majority of principals have already agreed that the Department may pay the invigilators' fees into their school bank accounts. As the National Senior Certificate Examination only concludes on 3 December 2008, it will not be possible for the Department to transfer the funds into the schools' banking accounts before the schools close on 9 December 2008. The funds will, however, be available on 11 December 2008. It would be appreciated if principals could indicate on the attached reply form (Addendum B) whether this arrangement for the payment of invigilators on this date is acceptable. In order to process the invigilators' claims from the schools by 11 December 2008, their claim forms must reach the Department by 3 December 2008. Claims received after that date will only be paid in January 2009.
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| 9. |
The claim form provides columns for chief invigilators who attended the compulsory training sessions. Claimants must indicate the distance they travelled, whether from within a radius of 75 km or from beyond that radius. They may claim for only one training session if travelling from within a radius of 75 km, or for two sessions if travelling from beyond that radius.
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| 10. |
Chief invigilators who assisted with the receiving and checking of question papers must indicate their claim for this service in the appropriate column on the claim form. They may claim remuneration for only one further session if they provided assistance with the checking of the 4 consignments of question papers.
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| 11. |
In order to assist with the prompt payment of invigilators' claims, the forms may be faxed to this office, using fax number 021 461 5637 or 086 692 2242. If you choose to fax the claim, then the original claim form must be posted to the Department. The chief invigilator must keep a copy of the completed claim form for record purposes.
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| 12. |
Immediately after the last examination session at your centre, the original copy of the claim form must be sent in the quickest possible way, whether by post, courier service or hand, to one of the following addresses:
Postal address Street address
The Head: Education The Head: Education
For attention: For attention:
Ms VB du Plessis/Ms E du Toit Ms VB du Plessis/Ms E du Toit
Western Cape Education Dept Western Cape Education Dept
Directorate: Examinations Directorate: Examinations
Private Bag X9114 5th Floor - Room 515 A
CAPE TOWN Grand Central Towers
8000 Lower Parliament Street,
CAPE TOWN, 8000
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SIGNED: T. SINGH
HEAD: EDUCATION
DATE: 2008:11:17
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