1. WCED Circular 0012/2007 of 23 March 2007 has reference.
2. It is disappointing that less than 30% of the SPMDS documents in respect of WCED Public Service personnel for the cycle 2005/2006 were received by the cut-off date.
3. The question arises whether the low percentage of documents received reflects the dedicated application of the system, or not, within the WCED. If it is an indication that the system is not being applied with dedication, line managers, including heads of educational institutions, will have to explain to their staff and to the department why the SPMDS has not been applied and why the required reports in respect of personnel (irrespective of whether their performance is "higher than acceptable" or not and whether they therefore qualify for a performance bonus or not) have not been submitted.
4. In order to conclude the related processes for the SPMDS cycle 2005/2006, all fully completed documents, blank copies of which have already been supplied to you (Annexures A - D and I, as well as Annexure E in cases where they have not been submitted yet), for all Public Service staff, must be submitted to the Head: Education, Western Cape Education Department, for attention: The SPMDS Officer, Directorate: Personnel Management (Public Service Staff), Room 10-11, Private Bag X9114, Cape Town, 8000, by no later than 31 August 2007.
5. In addition, nominees for performance bonuses must fall within the 20% normal distribution curve per educational institution/component. The submission of Appendix I, referred to in the previous paragraph, is absolutely essential seeing that the motivation for the performance of staff during the performance cycle must be indicated on that form. No late reports will be considered for performance bonuses and line managers will again be held responsible and accountable for non-submission of reports and grievances which may result therefrom.
6. Please bring the contents of this minute to the attention of all Public Service staff under your supervision.


SIGNED: J.H. HURTER
HEAD: EDUCATION
DATE: 2007:08:07