| 1.1 |
The marking of scripts will take place at CAPE PENINSULA UNIVERSITY OF TECHNOLOGY (CPUT) from 20 to 24 November 2006.
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| 1.2 |
No claims for meals or refreshments will be refunded, as the following will be provided by the Western Cape Education Department (WCED):
Morning tea (10:00), lunch (12:30), afternoon tea (14:45) and supper (18:30)
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| 2. |
TESTING OF THE MEMORANDUMS OF MARKING AND THE SUBMISSION OF PRELIMINARY REPORTS BY MODERATORS
The following procedure is prescribed with a view to maintaining a uniform standard of evaluation.
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| 2.1 |
The Chief Marker for each learning area will receive a maximum of 20 scripts,plus a question paper and memorandum, within four days of the examination having been written.
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| 2.2 |
These scripts must be marked according to the memorandum within four days.
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| 2.3 |
The Chief Marker must send these marked scripts by courier directly to the internal moderator. For this purpose, the Chief Marker will be supplied with despatch notes and tracking stickers. Where possible, the scripts should be hand-delivered to the internal moderator.
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| 2.4 |
The internal moderator must complete the moderation and submit a report (form VR-E 604) within two days of receipt of the marked scripts, question paper and memorandum. It is the moderator's responsibility to ensure that the Chief Marker has
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| 2.4.1 |
applied the memorandum of marking fairly and consistently,
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| 2.4.2 |
maintained a uniform standard, and
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| 2.4.3 |
where necessary, amended the memorandum correctly.
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| 2.5 |
The moderator must return the moderated scripts, together with his or her report, comments and decisions to the Chief Marker, not to the Directorate: Examinations.
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| 2.6 |
The Chief Marker will be expected to attend a discussion of the memorandum at national level in Pretoria during October and November 2006. He or she will be expected to take along the scripts that have been marked and moderated. The Chief Marker will be expected to have made notes on matters regarding the memorandum. The dates for the national meetings in the various learning areas will be made known as soon as possible.
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| 2.7 |
The memorandum will be finalised in Pretoria in association with the national moderator and the Umalusi moderator. Once finalised, no changes to the national memorandum will be permitted.
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| 2.8 |
Upon returning from the memorandum discussion, it is the responsibility of the Chief Marker to discuss any revisions or amendments with the moderator and the panel of markers so as to ensure that the rest of the scripts are marked according to the revised memorandum.
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| 2.9 |
An urgent appeal is made to the Chief Marker to ensure that the moderator's report with the final memorandum of marking and the signed certificate of confidentiality is sent to the Directorate: Examinations with the first batch of marked scripts. These documents are essential for the finalisation of procedures for the calculation of the candidate's results.
N.B. The above-mentioned procedure must be concluded before the markers start marking. The moderated scripts received from the moderator must be put into their correct places in the batches of scripts from which they were originally taken.
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| 3. |
MARKING AT PENINSULA UNIVERSITY OF TECHNOLOGY (BUSINESS BUILDING)
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| 3.1 |
The marking period will commence at 07:30 on 20 November 2006 and end at 12:00 on 24 November 2006. Security personnel will be on duty 24 hours a day and examination officials will be present from 07:30 to 16:00 each day.
N.B. All marking has to be done at the marking venue. No one is allowed to remove scripts or any exam-related documentation from the marking venue. This rule must be strictly observed, as searches will be conducted.
At the commencement of the marking period, all scripts issued beforehand, irrespective of whether marked or unmarked, must be at the marking venue. It is imperative that Chief Markers, markers and moderators comply with this request. No exception will be made in this regard.
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| 3.2 |
It is the responsibility of the Chief Marker to check all scripts against the control sheets when they are received. Any discrepancies and/or scripts other than those indicated on the control sheet must be immediately brought to the attention of the Directorate: Examinations. The Chief Marker must also ascertain whether the correct number of scripts has been received.
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| 4. |
MARKING PROCEDURE
Before marking commences, Chief Markers must inform the markers of the procedure to be followed, with special reference to the following:
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| 4.1 |
The confidentiality forms and the list of names and codes of Chief Markers and markers must be submitted on the first day of marking. (Addendum A).
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| 4.2 |
Marks awarded for a particular answer must be entered in the answer script next to the answer. For each mark awarded there should be one (1) tick. This is especially important in the awarding of more than one mark. The scored total for each question should be written at the beginning of that question, as well as on the flap at the back of the answer book.
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| 4.3 |
In the event of an answer being irrelevant and having no bearing on the question, it should be crossed out and a 0 mark must be awarded.
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| 4.4 |
To prevent candidates from being disadvantaged, Chief Markers must warn their markers against the overlooking of parts of answers and incorrect adding. It remains the responsibility of the Chief Marker to ensure that errors in this regard do not occur.
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| 4.5 |
The mark total and the symbol, together with the marker's initials, must appear on the front cover of the answer script.
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| 4.6 |
The marking process is entirely the responsibility of the Chief Marker. Every marker is responsible for entering the marks of each script correctly, legibly and in black ink on the mark sheet of the batch that he or she has marked.
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| 4.7 |
Where the marks to be entered consist of two figures only, the number 0 should be written in front of the numbers concerned, e.g. 021 for 21. If an error has been made when entering the marks, the incorrect entry must be neatly crossed out, and the correct mark entered and initialled. Changes that have not been initialled will not be accepted.
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| 4.8 |
Each marking panel must ensure to his or her own satisfaction that the marks entered on the mark sheets are correct. It is recommended that marking panels use their own checking systems. The candidates' results are based on the information appearing on the mark sheets.
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| 4.9 |
All marked scripts must be submitted, with their respective mark sheets, to the Chief Marker who, in turn, submits them to the Directorate: Examinations. Should mark sheets be missing, the Chief Marker must immediately inform the Directorate: Examinations of this.
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| 4.10 |
An urgent appeal is made to Chief Markers to ensure that marks are entered next to each candidate's examination number. Should there be a script missing and a "999" (absent) or "888" (learning area change) not be indicated next to the candidate's examination number on the mark sheet, then this should immediately be brought to the attention of the Directorate: Examinations.
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| 4.11 |
The person marking a script must initial and write his or her marker number on the front cover of the script. Failure to do so could create problems when samples are drawn for moderation purposes.
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| 4.12 |
Members of each marking panel are requested to complete Addendum B, Register of Marked Scripts Per Centre Per Marker, daily. When he or she has finished marking, the register must be submitted to the Chief Marker for verification. The latter must submit it to the Department with the marker's claim.
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| 5. |
APPLICATION OF THE MEMORANDUM OF MARKING
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| 5.1 |
It is the Chief Marker's responsibility to ensure that markers apply the final memorandum of marking carefully and consistently without taking the symbol distribution into consideration.
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| 5.2 |
Markers must guard against the tendency of gradually becoming more lenient. They should aim at maintaining a consistent and uniform standard of marking throughout.
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| 5.3 |
It is therefore essential that
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| 5.3.1 |
Chief Markers discuss the finally approved memorandum of marking thoroughly with their respective markers before they start marking;
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| 5.3.2 |
the moderator moderate at least 10% of the scripts of the marker or,
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| 5.3.3 |
where there are fewer than 20 scripts in a learning area, the moderator moderate all the scripts.
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| 6. |
COMPLETION OF MARK SHEETS AND THE COLLECTION OF SCRIPTS
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| 6.1 |
Mark sheets will be supplied in duplicate and only the original mark sheet must accompany the scripts.
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| 6.2 |
Please complete the mark sheets, as indicated on the attached example, immediately after the marking and moderation of a batch of scripts. The mark sheets must be checked by the marker, who must sign and enter his or her marker number on each sheet.
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| 6.3 |
In the event of a candidate being absent, the letter A, followed by the code "999", will be indicated on the mark sheet next to that candidate's number.
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| 6.4 |
Any learning area changes will be indicated by the code "888". These scripts will not be with those of the learning area indicated on the mark sheet, but with those indicated by the invigilators.
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| 6.5 |
Please note that bar-coded mark sheet numbers will again be used. Scripts must be kept in numerical order as indicated on the mark sheet. Each mark sheet must be completed in full.
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| 6.6 |
Chief markers are requested not to split batches of scripts, unless no other way can be found to mark them, as this could complicate the controlling of scripts.
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| 6.7 |
The mark sheet must be placed between the wrapper and the first script of each batch of scripts when the batch is ready for collection.
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| 7. |
FINAL SUBMISSION OF EXAMINATION DOCUMENTS BY CHIEF MARKERS
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| 7.1 |
Chief markers must return Parts I, IIA and IIB of the Chief Marker's Report (form VR-E 448) to the Department.
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| 7.2 |
The following aspects must be taken into consideration:
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| 7.2.1 |
PART I (Confidential report to the Department)
| (a) |
This section of the report should be submitted only in one of the official languages.
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| (b) |
Irregularities that come to light during the marking of the scripts must not be mentioned in this report, but should be brought to the Department's attention the examination paper .
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| (c) |
The following aspects of the examination paper must be reported on in this section of the report:
| (i) |
The time allocation of the question paper in relation to the learning material to be assessed
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| (ii) |
The length of the question paper in relation to the allocated time (In other words, could it be fairly expected of candidates to answer the question paper in the allotted time, or was the paper too long?)
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| (iii) |
The structure/pattern/composition of the question paper with regard to, for example, sections, number of questions which should be set, and number of questions which should be answered
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| (iv) |
The suitability of particular types of questions, for example, essay questions, multiple-choice questions and contextual questions prescribed by the syllabus
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| (v) |
The suitability of the official evaluation scales
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| (d) |
The following aspects of the syllabus and teacher instruction must be reported on in this section of the report:
| (i) |
Sections of the syllabus which present problems with regard to interpretation
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| (ii) |
Sections of the syllabus (question paper) which have been taught inadequately
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| (iii) |
Sections of the syllabus (question paper) which have been taught well
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| (iv) |
Sections of the syllabus which require revision
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| (v) |
Sections of the syllabus which were neglected or overemphasised
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| (vi) |
Suitability of the prescribed books for assessment
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| (vii) |
Incorrect presentation of facts, e.g. scientific theories no longer valid, out-of-date commercial practices and wrong application of principles.
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| (viii) |
Shortcomings in the teaching as revealed by candidates' answers
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| (ix) |
Numbers of the centres where candidates did particularly badly, with an indication of the section(s) of the syllabus which were badly taught, or questions which were badly answered
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| (e) |
Any matter concerning the examination or the learning area in general which requires attention should also be mentioned in this section of the report. (If necessary, a separate sheet of paper may be used.)
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|
| 7.2.2 |
PART II A (For publication)
| (a) |
Please note the following regarding this section of the report:
| (i) |
Except for reports on language examinations, all reports must be in both English and Afrikaans. For the language examinations, the report must be in the language that is being examined.
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| (ii) |
As this section of the report will be published, it should be brief and concise, yet clear and complete, and presented in such a manner that it can be printed without alterations.
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| (iii) |
Vague generalisations and platitudes should be avoided. Recommendations and comments should be specific, helpful and constructive so that they may be of value to teachers.
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| (iv) |
References to specific language and population groups, teachers and individual schools should be avoided. The report must pay special attention to work of the candidates as evident from the marked scripts.
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| (v) |
If possible, the report should cover each question of the question paper.
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| (vi) |
If the aforementioned prescriptions are ignored or the prescribed length is exceeded or the form does not conform to the guidelines set out on form VR-E 488A, reports may be referred back for editing.
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| (b) |
In this section Chief Markers are requested to report on the following:
| (i) |
Sections of the syllabus which were misinterpreted
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| (ii) |
Sections of the syllabus which have been inadequately taught
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| (iii) |
Sections of the syllabus which were taught thoroughly and were well mastered
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| (iv) |
Shortcomings in the teaching as revealed in the answers of candidates
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| (v) |
Sections of the syllabus which have been over-emphasised
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| (vi) |
Defects found sufficiently frequently to justify comment, e.g. inaccurate graphs and annotations, faulty use of verbs, faulty word order, errors in sentence construction and illegible handwriting
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| (vii) |
Faulty and incorrect examination writing techniques as revealed in the answers of candidates, e.g. poor presentation, memorised answers, time-consuming practices by candidates, length of answers out of proportion to the marks allocated
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| (viii) |
Matters of a general nature in connection with the assessment which should be brought to the attention of educators
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| 7.2.3 |
PART IIB (Translation for publication)
| (a) |
This report must be a translation of Part IIA of the Chief Marker's report.
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| (b) |
This section of the report must be written on a separate sheet of paper for purposes of publication.
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| (c) |
Although a literal translation is not required, the two versions, namely Part IIA and Part IIB, must agree in content and meaning. A translation that is too "free" is, however, unacceptable.
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| (d) |
If a Chief Marker does not consider himself or herself competent to write a translation suitable for publication, he or she should, if possible, enlist the help of the moderator.
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| (e) |
No translations of reports on the examinations of the official languages are required.
N.B. Payment of claims will not be processed before the Department has received all the reports.
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| 8. |
OTHER DOCUMENTS TO BE SUBMITTED
Chief Markers must also ensure that the following properly completed documents are handed to the Department immediately after the conclusion of the marking session:
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| 8.1 |
List of panel members, giving their names and Persal numbers and indicating the number of scripts marked by each (Addendum C)
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| 8.2 |
Completed claim form(s) in respect of the marking done by the Chief Markers and markers (Form VR-E 261)
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| 8.3 |
Completed claim forms in respect of Chief Markers' and markers' travelling and subsistence allowances (forms Z462 and Z43)
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| 8.4 |
All copies of the marking memoranda used by the markers
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| 8.5 |
Moderator's report (VR-E 604)
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| 8.7 |
Duplicate mark sheets
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| 9. |
ALLOWANCES PAYABLE TO PERSONS WHO TRAVEL FROM OUTSIDE A RADIUS OF 75 KM TO THE CAPE PENINSULA
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| 9.1 |
Chief Markers, markers and moderators residing outside a radius of 75 km from the marking centre are compelled to use the hostel facilities and will be remunerated as follows:
| (a) |
Where Chief Markers, markers and moderators are compelled to travel by train or bus to and from Cape Town, 100% of the cost of a first class return train or bus ticket will be refunded. Documentary proof of expenses incurred must accompany claim form VR-E 261.
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| (b) |
For the journey from a place of residence, a private vehicle may be used and the person concerned will be reimbursed according to the Personnel Administration Measures (PAM), currently R1,29 per kilometre. Form Z43 must be completed and documentary proof attached to claim form VR-E 261.
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| 9.2 |
PERSONS RESIDING IN CAPE TOWN AND ENVIRONS (WITHIN A RADIUS OF 75 KM)
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| 9.2.1 |
Chief Markers, markers and moderators residing within a radius of 75 km of the marking centre (including Northern and Southern Suburbs, Strand, Somerset-West, Stellenbosch, Paarl, Wellington and Malmesbury) should note that they will no longer be reimbursed according to the prescribed tariff for the use of private vehicles. As from 23 March 2001, all persons who make use of private vehicles will be remunerated according to the PAM, currently R1,29 per kilometre.
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| 9.2.2 |
Claim form Z43 must be completed and the daily start and end odometer readings must be filled in on the reverse side of this form. Form Z43 must be attached to claim form VR-E 261 as documentary proof.
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| 9.2.3 |
Chief Markers, markers and moderators who travel to and from the marking centre daily by means of public transport will be reimbursed for the full cost incurred. Documentary proof of all expenses incurred must accompany claim form VR-E 261. If documentary proof is not available, a sworn affidavit must be signed at the nearest police station and attached to claim form VR-E 261.
N.B. An appeal is made to Chief Markers, markers and moderators to ensure that all claim forms are correctly completed and signed before they are submitted. All claims received from markers must be signed by the Chief Marker (and, where applicable, a moderator) under the heading "Certified correct and approved". Incomplete and/or unsigned claim forms will delay the authorising of payments. Please note that all documentary proof must accompany claim form VR-E 261.
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The instructions contained in this document must be adhered to meticulously.
SIGNED: A.P. CLAUSEN
HEAD: EDUCATION
DATE: 2006:09:04
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