No subject or grade changes will therefore be allowed this year after the finalising of the entries. You are referred to Circular 0013/2004 in this regard. During the November 2003 examination numerous learners changed their subjects/grades illegally and their results were held back for 14 days. This year the Department reserves the right to declare these results null and void.

In order to avoid some of these problems, you are requested to take care of the following aspects when registering learners:

Information must be written in block letters using a pen.

Corrections must be changed with care.

Sequence number - Allocate a number in numerical order (1,2,3 etc.)

Exam paper language - indicate with an "X"

Certificate language - Indicate the appropriate code with an "X"

Learner status - full-time, part-time or private

Immigrant - Indicate a ¨Y¨(Yes) if the learner has applied for or has received Departmental approval to be registered as an immigrant learner. Mark the field with a “N”(No) if the learner is not classified as an immigrant.

Diacritics on name - (are there any diacritical marks in the learner’s surname(s) or first name(s) e.g. ê or ë or é ?) Indicate “YES/NO”

Race - Is needed by the National Education Department for statistical purposes. The Department is thoroughly aware of the sensitivity surrounding the indication of race on any form. It is, however, important for the Department of National Education to analyse the progress made in education since 1994 in order to address any shortcomings which may be identified. Principals and learners are therefor requested to give their full co-operation in this regard.

Home language - Indicate the appropriate code

LSEN - Indicate the appropriate code

Only subjects with subject codes indicated on the entry form are subjects approved by this Department. Principals, Centre managers of Community Learning Centres and Heads of Colleges are requested to ensure that the correct subject choice is indicated by placing a cross (X) next to each subject in the HG or SG column.

The remaining two must be chosen from two of the Groups B, C, D, E and F. (In addition to the three Higher Grade subjects, the official Second Language must also be offered on Higher Grade.)

Each learner’s advice of results will be sent to the address provided on the form by the learner. It is sometimes necessary to contact or correspond with learners during the December holidays. THE DEPARTMENT THEREFORE PREFERS THAT THE LEARNERS’ HOME ADDRESSES BE ENTERED AND NOT THAT OF THE SCHOOL/CENTRE.

The summary sheet must be completed in respect of ALL learners registered with the Department as immigrants who have been exempted from the requirement of having to pass or take a second official language. If a school does not have immigrant learners, a nil return must be submitted.

In order to have the benefit of the online registration of learners for the 2005 Senior Certificate examination, it is necessary to take note of certain aspects of the system: