1. |
This Minute must be read together with Minute DBM 0001/2004 of 26 March 2004 regarding the procedures for the submisson of the WCED-043 quarterly reports and approvals for payments of Norms and Standards and other allocations.
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2. |
In order to improve the administration and internal control in respect of the WCED-043 quarterly reports and to expedite related payments, the following procedures must be implemented by your administration component with immediate effect:
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2.1 |
A standardised report must be compiled to record the receipt and despatch of WCED-043 quarterly reports (refer Annexure A). This report must be submitted to Head Office monthly at the following email addresses: Maggie van Eeden (Mvaneeden@pgwc.gov.za) and Deon Louw (Ddlouw@pgwc.gov.za)
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2.2 |
The approved WCED-043 approval form (refer Annexure B), as issued under cover of Minute DBM 0001/2004, must be completed in full and signed by the Deputy Director: Administration of the EMDC. Only the original must be submitted to Head Office before or on the deadlines indicated in Annexure C.
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2.3 |
An alphabetical list of the names of schools for which approval for payments are included in a batch (Annexure D), must be attached to such batch of approvals submitted to Head Office.
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2.4 |
The documents referred to in paragraphs 2.2 and 2.3 above must reach the Deputy Director: Budget Management before the relevant deadlines.
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3. |
Your co-operation is appreciated. |
SIGNED: N.S. MITI
HEAD: EDUCATION
DATE: 2005:05:06
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