1. This Minute must be read together with Minute DBM 0001/2004 of 26 March 2004 regarding the procedures for the submisson of the WCED-043 quarterly reports and approvals for payments of Norms and Standards and other allocations.
2. In order to improve the administration and internal control in respect of the WCED-043 quarterly reports and to expedite related payments, the following procedures must be implemented by your administration component with immediate effect:
2.1 A standardised report must be compiled to record the receipt and despatch of WCED-043 quarterly reports (refer Annexure A). This report must be submitted to Head Office monthly at the following email addresses: Maggie van Eeden (Mvaneeden@pgwc.gov.za) and Deon Louw (Ddlouw@pgwc.gov.za)
2.2 The approved WCED-043 approval form (refer Annexure B), as issued under cover of Minute DBM 0001/2004, must be completed in full and signed by the Deputy Director: Administration of the EMDC. Only the original must be submitted to Head Office before or on the deadlines indicated in Annexure C.
2.3 An alphabetical list of the names of schools for which approval for payments are included in a batch (Annexure D), must be attached to such batch of approvals submitted to Head Office.
2.4 The documents referred to in paragraphs 2.2 and 2.3 above must reach the Deputy Director: Budget Management before the relevant deadlines.
3. Your co-operation is appreciated.


SIGNED: N.S. MITI
HEAD: EDUCATION
DATE: 2005:05:06

Annexure A  (size: 5 KB)
Annexure B  (size: 22 KB)
Annexure C  (size: 5 KB)
Annexure D  (size: 20 KB)