1. In view of the escalating costs attached to the increasing volume of post dispatched from Head Office, you are again reminded of the following saving measures:
1.1 Ordinary mail will only be dispatched by Registry on Thursdays.
1.2 Hard copy circulars or minutes will be dispatched to schools every third Thursday, unless it is certified at Director level that the circular or minute contains a due by date and has to be posted as soon as possible. Should a circular or minute have to be dispatched outside the post dates the directorate concerned will be responsible for paying the postage.
1.3 Circulars or minutes will be mailed electronically to all schools with e-mail facilities. Should these circulars or minutes have annexures which cannot be e-mailed, they will be dealt with as set out in paragraph 1.2.
2. The dates on which circulars or minutes will be dispatched during 2004 are as follows:
8 April 2004    19 August 2004
29 April 2004    9 September 2004
20 May 2004     30 September 2004
10 June 2004    21 October 2004 
8 July 2004     11 November 2004
29 July 2004    25 November 2004
3. Any enquiries regarding the contents of this minute may be directed to: 
Ms Martie Fick              Ms Fowzia Manie
Telephone: 021 467 2758     021 467 2756
E-mail: Martie Fick         Registry
(mfick@pgwc.gov.za)         (registry1@pgwc.gov.za)
4. Please bring the contents of this minute to the attention of all concerned.
5. Your co-operation will be appreciated.


SIGNED: W.L. CARELSE
HEAD: EDUCATION
DATE: 2004:03:08