1. BEFORE THE EXAMINATION
1.1 A compact disk with the data files will be supplied to schools about 2 weeks before the examination. The Computer Studies educator must immediately copy the whole content of the compact disk to a directory on the hard drive of a computer that cannot be accessed by anyone else, and see if he/she can access the files. (Further information will be supplied with the disk.) The original compact disk must be kept in the safe of the institution.
1.2 After ensuring that the READ ONLY option has been switched off and under the supervision of the chief invigilator, the Computer Studies educator must save this information on the network, or on the hard drive of each computer or prepare a separate stiffy for each candidate. UNDER NO CIRCUMSTANCES MAY CANDIDATES HAVE ACCESS TO THESE FILES BEFORE THE EXAMINATION.
2. AFTER THE EXAMINATION
2.1 At the end of the examination and under the supervision of the chief invigilator, the Computer Studies educator must store all the work done by the candidates on the original compact disk. Each candidate’s work must be saved in a folder with his/her surname, initials and the last 4 digits of his/her examination number (e.g. HarmseJ0023).
2.2 The Computer Studies educator must make an exact copy of this final compact disk and store it in the safe. The Computer Studies educator must use the original compact disk to mark the candidates' work. This disk and each candidate's mark sheets must be sent to the Directorate: Examinations, together with the scripts of the theory examination in Computer Studies, on 18 November 2004.
3. THE EXAMINATION
3.1 The following additional arrangements in connection with the examination in Computer Studies must be strictly adhered to:
3.1.1 Candidates for Computer Studies must be allowed into the examination venue an additional 10 minutes earlier than the 25 minutes allowed for other examinations in order to prepare the computers for the examination. These activities must, however, be terminated approximately 25 minutes before the commencement of the examination.
3.1.2 An experienced Computer Studies educator, not necessarily the candidates’ Computer Studies teacher, must be present in the examination venue for the duration of the examination so that he/she can assist candidates who experience problems with their computers. Such candidates must be allowed additional time equal to the time lost owing to factors beyond their control. No additional time will be allowed for work lost if the candidate did not save it.
3.2 It is strongly recommended that one of the invigilators should be computer literate.
3.3 Two persons must be in the examination room at all times for 10 or less candidates. For each additional 10 candidates an extra invigilator should be present.
3.4 Principals/centre managers must ensure that computers to be used for this examination are in good working condition.
4. PROCEDURE IN CASE OF A POWER FAILURE
4.1 Candidates must remain in the venue until the power comes on again. They may not communicate with one another in any way while waiting for the power to be reconnected. The time lost during the power failure must be allowed as additional examination time.
4.2 IF THE POWER HAS NOT BEEN RESTORED AFTER HALF AN HOUR, THE EXAMINATION MUST BE CANCELLED. IT WILL THEN BE RESCHEDULED ON A DATE AGREED UPON BY THE DEPARTMENT AND THE SCHOOL(S) INVOLVED.
4.3 The Directorate: Examinations must be informed of the power failure immediately.
4.4 The work already completed by the candidates must be submitted to the Directorate: Examinations.
4.5 In order to help prevent the incidence of a power failure principals/centre managers are requested to ensure that heavy electrical equipment (e.g. that used for Metalwork, Woodwork and Home Economics) is not used for the duration of the Computer Studies examination.
4.6 Where there are two sessions during an examination, the above procedure applies to both sessions.
4.7 Should a power failure occur during the first session and the examination of the first session is cancelled, principals/centre managers must ensure that, before the commencement of the second session, there is no contact whatsoever between candidates of the first and second sessions.
4.8 As soon as a general power failure occurs, the principal/centre manager must notify the local authorities immediately and ascertain, if possible, how long the power failure is likely to last.
4.9 To prevent defective electrical equipment and installations from causing a power failure, all electrical equipment, wiring, extension leads, wall plugs and wall sockets at the school must be inspected to ensure that they are in good working order.
4.10 Principals are urgently requested to take preventative measures in order to eliminate any possibility of a power failure.


SIGNED: A.P. CLAUSEN
HEAD: EDUCATION
DATE: 2004:09:27