1. The Western Cape Education Department (WCED) wishes to bring to the attention of all public schools that Circular 0030/2017, dated 06 September 2017, is still applicable but with the amendments below which are to be noted and applied:
1.1 The Annexure A3 has been amended and all public schools are required to use the amended Annexure A3 with their applications.
1.2 All public schools are required to utilise the rubric to ensure uniformity and to avoid any unnecessary delays in the administration of their applications.

2. All public schools are requested to familiarise themselves with the attached application procedure when applying for section 38A to ensure that their applications are submitted correctly.

3. Governing bodies are requested in terms of section 38A(8) of SASA to ensure that the expenditure in respect of section 38A is clearly marked as an item on the approved budget which is submitted to the district office annually in December.

4. All public schools are reminded that section 38A applications must be submitted from 01 August annually, as stipulated in Circular 0030/2017.

5. As all public schools are encouraged to submit additional applications for new staff members throughout the year, there is no closing date but governing bodies are reminded to ensure that adequate funds have been budgeted to make allowance for additional applications, as indicated in paragraph 3 above.

6. Governing bodies are reminded to only make use of the attached Annexures A1, A2 and A3 as provided by the WCED. Annexures on school letterheads or any other altered annexures will not be accepted and such applications will be regarded as incomplete. Annexures A1, A2 and A3 must be signed by the chairperson of the governing body as indicated on the forms attached; unsigned annexures will be regarded as incomplete.

7. Failure to adhere to the procedure as set out in this circular and the application procedure will result in a possible refusal of the application.

8. Kindly bring the contents of this circular to the attention of all relevant role players.


SIGNED: BK SCHREUDER
HEAD: EDUCATION
DATE: 2018:10:13

South African Schools Act (Act 84 of 1996)  (size: 255 KB)
The application procedure  (size: 61 KB)
Rubric For Section 38A  (size: 58 KB)
Section 38A check list  (size: 55 KB)
Annexures A1, A2 and A3  (size: 131 KB)