| 1. |
Schools are herewith informed of the first online opportunity, from 02 to 11 May 2018, to order stationery and cleaning materials for use in 2019. |
| 2. |
This circular should be read in conjunction with Circulars 0031/2017, dated 20 September 2017, and 0032/2017, dated 15 September 2017. |
| 3. |
In 2017 schools were informed in Circular 0031/2017 of the two separate contracts concluded by the Western Cape Education Department (WCED) to order stationery and cleaning materials and the ordering process to follow in terms of the said contracts applicable to non-section 21 schools. |
| 4. |
Guidelines will be provided on CEMIS to explain how stationery and cleaning material needs should be captured and signed off. |
| 5. |
The WCED will place orders for the requested stationery and cleaning materials, gardening and electrical supplies on behalf of non-section 21 schools with the contracted supplier, Masiqhame Trading 1057 CC, as explained in Circular 0032/2017. |
| 6. |
Schools may only place an online order for the items listed in the stationery and cleaning, gardening and electrical supplies catalogues (hereto attached). These catalogues in terms of year one is only valid until 30 September 2018. |
| 7. |
Please note that the stationery contract does not provide for the supply and delivery of photocopy paper or printer cartridges. These items, as well as other items not listed in the catalogues, will be procured separately through quotations invited via the Integrated Procurement Solution (IPS). Schools must submit requisitions (WCED 026 forms) in this regard to the LTSM office by no later than 11 May 2018 to ensure timeous delivery. |
| 8. |
Schools will be required to use their norms and standards (N&S) funds for local purchases to cover all their needs for stationery and cleaning material, gardening and electrical supplies. It is therefore very important that schools plan carefully in determining how their N&S funds are managed to ensure the availability of sufficient funds for their requirements. Schools will be assisted in this regard in that their orders and the value thereof will be confirmed once their orders are issued. |
| 9. |
Schools are encouraged to use this opportunity to order the bulk of their needs and will be afforded a second opportunity, from 30 July to 08 August 2018, to order any further items to cover additional needs that may still exist. |
| 10. |
Kindly bring the contents of this circular to the attention of all relevant officials. |
SIGNED: PAD BEETS
ACTING HEAD: EDUCATION
DATE: 2018:04:04
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